Thank you for choosing Dealers Auto Center. These Platform Terms of Use (these “Terms”) govern your access to and use of the Dealers Auto Center dealership management platform, together with all associated modules, websites, applications, and services made available to you (collectively, the “Platform”). The Platform is operated by Texas Digital Asset Management Group, Inc., d/b/a Dealers Auto Center, a Texas corporation with its principal office at 1412 Main Street, Suite 620, Dallas, Texas (“Dealers Auto Center,” “we,” “our,” or “us”).
The terms “you,” “your,” and “Dealer” refer to the licensed motor vehicle dealer that has enrolled in the Platform, and to each individual authorized by that Dealer to access the Platform on its behalf (each, an “Authorized User”). By accessing or signing in to the Platform, you agree to be bound by these Terms, together with our Privacy Policy, which is incorporated into these Terms by reference. If you do not agree to these Terms, you may not access or use the Platform.
The sections that follow describe each area of the Platform made available to you, together with the terms that apply to its use. Descriptions of Platform features are provided for your convenience and to identify the scope of the services; they do not expand, limit, or modify the disclaimers, limitations of liability, or indemnity obligations set out in these Terms.
Upon completion of enrollment and verification of your dealer credentials, we provision a dedicated workspace for your dealership. Your workspace is accessible only to your Authorized Users and is separated from the workspace of every other Dealer on the Platform.
Each screen of the Platform displays a persistent header providing navigation and account controls, made available to you as part of your enrollment, as follows:
Navigation controls (left). Four controls are provided: a Home control returning you to the main dashboard; a Back control returning you to the previously viewed screen; a Menu control opening the full navigation index; and a Refresh control reloading the current screen with the most recent data available.
Dealership identity and search (center). The header displays your dealership’s business name and business address as provided by you during enrollment or as subsequently updated by you in Settings, together with a greeting identifying the signed-in Authorized User. A Search field is provided, permitting you to search records within your workspace, including inventory, customer records, and sales records. Search results are limited to your workspace and do not return records belonging to any other Dealer.
Account controls (right). Four controls are provided: Website, opening the dealership storefront associated with your account; Sign Out, ending the current session; CRM Alerts, displaying unread notifications generated by Platform activity; and Settings, providing access to your account, billing, and configuration options.
The dealership name and business address displayed in the header are supplied by you and are reproduced in other areas of the Platform, including your storefront website, your public listings, and documents generated through the Platform. You represent and warrant that this information is accurate, current, and lawfully used by you, and you agree to update it promptly upon any change. We do not independently verify this information beyond the verification performed at enrollment, and we assume no responsibility for its accuracy.
Your dealership may maintain multiple Authorized Users, each with individual credentials. Access to your workspace is credentialed to a named Authorized User. You are responsible for maintaining the confidentiality of all credentials issued to or created by your Authorized Users, and you are solely responsible for all activity occurring under those credentials, whether or not authorized by you. Credentials may not be shared with, transferred to, or used by any person who is not an Authorized User. You are responsible for promptly removing access for any Authorized User who is no longer employed or authorized by you. You agree to notify us immediately at support@dealersautocenter.com upon becoming aware of any unauthorized access to or use of your workspace.
You agree that notices delivered through the CRM Alerts control, displayed within the Platform, or sent to the email address associated with your account constitute effective written notice to you for all purposes under these Terms.
The Add Inventory module permits you to create vehicle records in your workspace by decoding a Vehicle Identification Number (“VIN”) and supplementing the decoded data with information you supply. This module, and each function within it, is made available to you at your request as part of your enrollment in the Platform, and each action described in this Section 2 — including VIN decoding, data lookups, file uploads, and content generation — is performed by the Platform only when initiated by you or your Authorized Users.
All icons, graphics, layouts, field structures, workflows, and interface elements appearing in the Add Inventory module and throughout the Platform were designed and built by Dealers Auto Center exclusively for the Platform. These elements are the proprietary property of Dealers Auto Center, protected by copyright, trademark, trade dress, and other intellectual property and unfair-competition laws, and are licensed to you solely for use within the Platform during your subscription. Nothing in these Terms transfers to you any ownership interest in the Platform or its interface, and you may not copy, reproduce, distribute, or reuse any element of the Platform outside of it.
Upon your entry of a VIN and activation of the search function, the Platform transmits the VIN, at your request, to a third-party vehicle data service for decoding. You may alternatively upload or paste vehicle data, or reset the form, using the controls provided. You select the vehicle’s condition classification (Used, New, Demo, or Factory), and you are solely responsible for the accuracy of that classification. Upon successful decoding, the VIN is recorded to your workspace and the returned data automatically populates the vehicle specification fields (Fields 1.3 through 7.7, as applicable).
Decoded specifications — including year, make, model, trim, drivetrain, dimensions, weights, engine, fuel economy, electric-vehicle metrics, and related attributes — originate from third-party data sources, including the National Highway Traffic Safety Administration’s vPIC vehicle database, supplemented by U.S. Environmental Protection Agency fuel-economy data, and other providers. This data is provided “AS IS.” Dealers Auto Center does not author, verify, or warrant decoded data, and decoding services may return incomplete, outdated, or inaccurate results for certain vehicles. You are responsible for reviewing every populated field and correcting any inaccuracy before saving or publishing a vehicle record.
Certain fields display a “Find” control, made available at your request, which submits the vehicle’s identifying information to a third-party artificial-intelligence service to suggest a value for that field. AI-suggested values are estimates generated by automated systems; they are not verified by Dealers Auto Center, may be incorrect, and are provided solely as a research convenience. A value suggested by the AI Assistant Lookup becomes your representation, and not ours, once you save or publish it. You agree to independently verify any AI-suggested value before relying on it or publishing it.
The Platform permits you, at your request, to upload photographs and video of each vehicle, organized into the following categories: Exterior (3.1), Interior (3.2), Wheels & Tires (3.3), Other (3.4), 360° imagery (3.5), and Video (3.6). As between you and Dealers Auto Center, you retain all ownership rights in the photographs and video you upload. By uploading them, you grant Dealers Auto Center a non-exclusive, royalty-free, worldwide license to host, store, reproduce, resize, process, display, and distribute such media through the Platform, your storefront website, the DAC Lister marketplace, and the third-party syndication feeds you have enabled, for the duration of the listing and as reasonably necessary to operate the Platform. You represent and warrant that you own or hold all rights necessary in every photograph and video you upload, that the media accurately depicts the actual vehicle offered, and that your media does not infringe the intellectual property, privacy, publicity, or other rights of any third party.
Where no photograph has been uploaded, the Platform may display a vehicle rendering in place of an actual photograph. Such renderings are generated through a third-party artificial-intelligence service, are marked “AI generated” within the Platform, do not depict the actual vehicle, and must not be represented by you as actual photographs of the vehicle.
The Highlights section — comprising title status, mileage, exterior damage, smoke exposure, number of owners, keys, service history, warranty status, mechanical condition, battery state of health, accident history, and frame damage — is displayed publicly on your storefront website upon your completion of these fields, as indicated by the “Shown on Website” designation, and is published at your request. These fields are completed by you and constitute your representations to consumers, not representations of Dealers Auto Center. A selection of “Unknown” or an unfilled field is likewise your disclosure decision. You are solely responsible for ensuring that every Highlight you publish is accurate, complete, and compliant with all laws applicable to vehicle advertising and disclosure, including the Federal Trade Commission’s Used Motor Vehicle Trade Regulation Rule where applicable.
Mileage is a required field and is published with your listing. Federal and state law impose odometer disclosure obligations on you as the seller of a motor vehicle. Dealers Auto Center does not inspect vehicles or verify mileage, and the Platform’s acceptance of a mileage entry is not a verification. You are solely responsible for the accuracy of all mileage information you enter.
Fields recording title receipt, title status, title location, and title state (Fields 4.5–4.8) are maintained for your internal recordkeeping and may inform Platform analytics, including DACV indicators. These fields do not substitute for the title, transfer, and registration obligations imposed on you by the Texas Department of Motor Vehicles or any other authority, and Dealers Auto Center does not verify the title status of any vehicle. Where a title-related field is designated for display, the published value is your representation.
The Wheels & Tires section (Fields 7.1–7.10) permits you to record wheel and tire specifications and per-position tire tread-life percentages based on your own inspection of the vehicle. A blank tread entry indicates the position was not inspected. Tread and condition values you enter may be displayed publicly on your storefront listing and constitute your inspection representations, not measurements performed or verified by Dealers Auto Center. The Equipment & Options section permits you to select or generate the vehicle’s equipment and options list; where the Platform suggests equipment or options for a vehicle, including through a third-party artificial-intelligence service, such suggestions are estimates that may not match the vehicle as built, and you are responsible for confirming each listed item against the actual vehicle before publication. Where the Platform separately identifies an item as verified from the vehicle identification number, that identification means only that the National Highway Traffic Safety Administration’s VIN decoding service returned a manufacturer-reported value for that item; it indicates presence only, is not a representation by us that any item not so identified is absent from the vehicle, is not a substitute for the original manufacturer’s build record or window sticker, and does not relieve you of the confirmation obligation stated above.
Fields designated for your internal use — including purchase price, total cost, purchased-from, and purchase date (Fields 5.1 and 5.5–5.7) — are not displayed on your storefront website, the marketplace, or syndication feeds, and are not sold or disclosed to third parties except as described in our Privacy Policy or as required by law.
Market value estimates, value sources, and DACV pricing indicators presented in this module are informational estimates only and are not appraisals, offers, or guarantees of value. The listing price you enter is your advertised price, set solely by you, and you are responsible for honoring it and for complying with all laws governing price advertising. Links to external services, including vehicle inspection lookup services, lead to websites not operated by Dealers Auto Center and governed by their own terms and privacy policies. The “Generate AI Description” function, made available at your request, produces draft marketing text through a third-party artificial-intelligence service; such text is a draft only, may contain errors, and must be reviewed and approved by you before publication. Once published by you, all listing content — however generated — is exclusively your content and your responsibility.
Activating “Save Vehicle” records the vehicle to your Active Inventory and, at your request, publishes the listing immediately to your storefront website. Where you have enabled third-party syndication, the listing is included in the next scheduled transmission to each enabled syndication partner. Because publication to your website is immediate, you are responsible for the accuracy of each listing at the moment you save it, and on an ongoing basis thereafter, including promptly updating or removing listings for vehicles that are sold, withdrawn, or materially changed. Dealers Auto Center does not review listings before publication.
The Active Inventory module is your dealership’s working inventory ledger. This module, and every screen, control, counter, icon, and function described in this Section 3, was designed and built by Dealers Auto Center and is made available to you at your request as a subscribing Dealer. Every action described in this Section 3 is performed by the Platform only when initiated by you or your Authorized Users. All interface elements of this module are the proprietary property of Dealers Auto Center as described in Section 2.2 of these Terms.
The module header displays the module title together with a live count of the vehicles currently in your inventory. A “Value lot” control, made available at your request, permits you to request a valuation refresh across your entire inventory at once; the resulting values are informational estimates subject to Section 3.6 and are produced only when you activate the control.
Seven summary counters are presented at the top of the module, each made available at your request and each reflecting activity within your workspace only:
(a) Active Inventory displays the total number of vehicle records currently held in your inventory.
(b) Published displays the number of those vehicles currently published to your storefront website at your direction.
(c) Unpublished displays the number of vehicles you are holding privately, not visible to the public.
(d) Total Leads displays the cumulative count of consumer leads received across your inventory.
(e) Calls displays the count of telephone calls associated with your inventory through the Platform’s call features.
(f) Website Views displays the cumulative count of public views recorded on your storefront listings.
(g) All Shared displays the cumulative count of shares of your listings.
All counters are informational engagement indicators generated for your convenience. They are not audited figures, may lag real-time activity, may be affected by automated traffic, caching, or technical factors outside our control, and are not a basis for billing, a measure of guaranteed marketing performance, or a representation of consumer demand.
A search and filter bar is provided at your request, comprising: a free-text Search field accepting VIN, stock number, year, model, and similar identifiers; a Search button executing the query; dropdown filters for Year, Make, Model, and Body style; a sort selector (including “Newest first”); and a Reset control restoring the unfiltered view. Every search, filter, and sort operation executes exclusively against your workspace and does not access, and cannot return, the records of any other Dealer on the Platform.
Each vehicle in your inventory is presented as a card. Each element of the card was designed by Dealers Auto Center and is populated from the vehicle record you created through the Add Inventory module, as follows:
(a) Position number — the card’s ordinal position under your current sort.
(b) Added date — the date you created the vehicle record, with an information control describing the field.
(c) Publication status chip — a “Published” indicator reflecting whether you have published the vehicle to your storefront website under Section 3.8.
(d) Vehicle image — the photograph you uploaded or, where none exists, the “AI generated” rendering described in Section 2.6, which does not depict the actual vehicle.
(e) Specification chips — body style, drivetrain, transmission, and door count, drawn from the decoded and entered specifications governed by Section 2.4.
(f) DACV value badge — a valuation indicator subject to Section 3.6, with an information control.
(g) Listing price — your advertised price, governed by Section 2.12.
(h) Mileage — the mileage you recorded, governed by Section 2.8, with a copy control for your internal convenience.
(i) Vehicle identity — year, make, model, and trim as recorded by you.
(j) Stock number — your internal stock identifier, with copy and information controls for your internal convenience.
(k) Color indicators — the exterior and interior colors you recorded.
Because every card element is drawn from data you entered or approved, the accuracy, disclosure, and publication obligations set out in Section 2 continue to apply to all information displayed on, and published from, each card.
DACV value badges displayed on vehicle cards, and lot-wide values produced through the “Value lot” control, are informational estimates generated by the Platform’s analytics at your request. They are not appraisals, offers to purchase, guarantees of value, or advice to price at any level, and they may differ materially from any price obtainable in an actual transaction. Your listing price remains solely your decision.
Each card presents a per-vehicle metrics row, made available at your request: Days (days the vehicle has been in your inventory), Calls, Leads, Views, and Shared, the latter two with information controls describing their counting. A leads panel for each vehicle lists the consumer leads received for that vehicle, ordered by recency, with a control opening the full record in the Platform’s CRM. Lead records may contain the personal information of consumers; that information is stored on your behalf, may be used by you solely for lawful business purposes in connection with your dealership, and is handled in accordance with our Privacy Policy. The limitations stated in Section 3.3 apply to every per-vehicle metric.
Each vehicle card provides an “Add to Website” control, which is the publication switch for that vehicle, made available at your request. Checking the control publishes the vehicle’s listing to your storefront website; unchecking it removes the listing from public display. Publication and removal each occur at your direction and take effect through the Platform’s publication pipeline. Dealers Auto Center does not review listings before or after publication, and you are responsible for the accuracy and lawfulness of every listing for as long as it remains published, including promptly unpublishing vehicles that are sold, withdrawn, or materially changed.
Each vehicle card provides a “Featured” control, made available at your request, permitting you to designate a published vehicle for featured presentation on your own storefront website, including a “Featured Vehicle” badge on the listing and placement in the featured section of your website’s home page. A vehicle may be designated Featured only while it is published: the Featured control is unavailable for unpublished vehicles, and if you unpublish a Featured vehicle, its Featured designation is automatically removed so that no unpublished vehicle can remain featured. Featured placement affects presentation on your own website only and is not advertising placement purchased from, or endorsement by, Dealers Auto Center.
Each vehicle card provides a “Customize” control, made available at your request, permitting you to compose a short custom label that displays publicly on the vehicle’s listing. Custom labels are your advertising statements, published at your direction. You are solely responsible for ensuring every label is truthful and not misleading, and any label stating or implying a warranty, guarantee, or service commitment (for example, “3-Month Warranty”) must be accurate and backed by a warranty you actually provide and honor in accordance with applicable law, including the Magnuson-Moss Warranty Act, the Federal Trade Commission’s Used Motor Vehicle Trade Regulation Rule, and state warranty-disclosure requirements. Removing or unchecking a label removes it from public display.
Each vehicle card carries a cost strip displaying “TC” (total cost), comprising your purchase price and all amounts recorded through the Add Cost function described in Section 3.14. Total cost is confidential business information subject to Section 2.11: it is never displayed on your storefront website, the DAC Lister marketplace, or any syndication feed, and is not sold or disclosed to third parties except as described in our Privacy Policy or as required by law. Within your workspace, the total cost figure is masked by default and revealed only through the “Hold” control provided, as a safeguard against observation of your screen by persons nearby. This masking is a display convenience for your protection and does not alter, enlarge, or reduce the confidentiality obligations set out in these Terms.
Each vehicle card provides an Edit control which, at your request, reopens the vehicle’s record and permits you to modify any field you entered through the Add Inventory module, including specifications, photographs, highlights, pricing, and internal fields. Edits to a published vehicle are reflected on your storefront website upon saving. All accuracy, disclosure, odometer, and publication obligations set out in Section 2 apply equally to edited data, at the moment of each save and on an ongoing basis.
The Sell control, made available at your request, initiates the sale of the vehicle by opening the Platform’s Sell module with the vehicle pre-selected, advancing directly to the sale classification stage. The Sell module carries the transaction through sale classification, buyer information and identification, OFAC screening, prices, taxes and fees, payment recording, document generation, and execution by print or digital signing, and upon completion automatically moves the vehicle from your Active Inventory to your Sold Inventory. The entire sale workflow, and every obligation attaching to it, is governed by the Sell Inventory Terms and Conditions (Section 4 of these Terms), which apply in full to every sale initiated through this control. In every such transaction you are the seller, merchant, and (where applicable) creditor of record, and Dealers Auto Center is not a party to your sale.
The Add Cost control opens a per-vehicle cost ledger, designed and built by Dealers Auto Center and made available at your request, in which you record expenses against the vehicle. The ledger provides: quick-category selections (including Inspection, Oil change, Transport, and Detailing/prep) that pre-fill an editable amount as a convenience; fields for date, amount (required), category, supplier, payment method, and description; an optional receipt attachment by file upload or photograph capture; an “Add to list” control saving the entry; a running list of saved entries with the ability to delete selected entries; and a computed running total of recorded costs, stored and displayed to the cent without rounding.
Every entry is your business record, created by you: Dealers Auto Center does not verify any amount, category, supplier, or receipt, and the ledger is bookkeeping software, not accounting, tax, or financial advice. Amounts you record flow into the vehicle’s confidential total cost figure (Section 3.11), into your estimated profit displays, and into the Platform’s reporting features, and the accuracy of everything derived from the ledger depends on the accuracy of your entries. Supplier names you record identify your own vendors and are stored as part of your workspace.
Receipt images and files you attach are your documents: you retain ownership of them, you grant Dealers Auto Center a license to host, store, compress, and display them to you solely as necessary to operate the Platform, they are never published to your storefront website, the marketplace, or any feed, and they are not disclosed to third parties except as described in our Privacy Policy or as required by law. You are responsible for retaining your own originals of any receipt or record required for your tax, accounting, or regulatory purposes; the ledger is a convenience and not a system of record for tax compliance.
The Quote control forwards you to the Platform’s Fast Quote module with the vehicle pre-selected, where you may prepare and deliver a price quotation for the vehicle to a consumer. The Fast Quote module, made available at your request, provides the following, each also governed by the Fast Quote Terms and Conditions:
(a) Quote validity and expiring links. You select a validity period for each quotation (3, 7, 14, or 30 days, or a custom date), the module displays the resulting expiration date, and the quotation is delivered to the consumer as a link that ceases to function after the expiration you selected. The validity period is your commercial decision, and you are responsible for honoring a quotation according to its stated terms during its validity period.
(b) Vehicle, sale type, and customer details. The quotation reflects your listing price for the selected vehicle and the sale type you choose. You enter the consumer’s name and delivery destinations; all customer information is entered by you, stored as part of your workspace, and handled in accordance with our Privacy Policy.
(c) Delivery by email and text message; reminders. You may deliver the quotation by email, by text message (SMS), or both. Where email delivery is enabled with reminders, the Platform sends the quotation and may send automated follow-up reminder emails on a schedule during the validity period; text messages deliver the quotation link and honor standard opt-out keywords (such as STOP). You are solely responsible for having the consumer’s consent to be contacted at the address and number you enter, including any consent required under the Telephone Consumer Protection Act and the CAN-SPAM Act, and for honoring any opt-out. Messages are sent at your direction, identify your dealership, and are your communications to your customer; entry of an incorrect address or number causes delivery to the wrong recipient and is your responsibility.
(d) Pricing, taxes, fees, and drive-out adjustment. The quotation computes an estimated summary from your sales price, your configured tax rates, and your read-only fee schedule, through net after trade-in, total taxes, total fees, and a drive-out total, with an optional trade-in applied under the same rules as the Sell module. A target drive-out control algebraically solves the sales price to meet an out-the-door total you enter; a price produced this way is your pricing decision to the same extent as one you type. All computed figures are arithmetic performed on your data, not tax advice, and you are responsible for reviewing every figure before sending a quotation.
(e) Preview, sending, and status. A Preview control displays the quotation as the consumer will see it; a Send control delivers it. The consumer-facing quotation page displays the expiration date and a notice that the figures are estimates. A quotation is your communication to your customer and an estimate only; final transaction terms are established through your sale process and executed documents, and Dealers Auto Center is not a party to, and makes no representation regarding, any quotation or resulting transaction.
The Share control opens a sharing menu, designed and built by Dealers Auto Center and made available at your request, through which you may distribute the vehicle’s public listing link across the channels provided: SMS/text, email, copy link, Facebook, Messenger, WhatsApp, X (Twitter), Telegram, LinkedIn, Reddit, Instagram, and TikTok. Each share transmits the link to your listing as published on your storefront website, and shares are recorded in the vehicle’s Shared metric. Third-party channels are operated by their respective providers under their own terms, policies, and technical requirements, which govern how a shared link is displayed and distributed; Dealers Auto Center does not control those services and does not warrant that any channel will accept, display, or preserve a shared link. Content you distribute through the sharing menu is your advertising, published at your direction: you are responsible for its accuracy under Section 2, for compliance with each channel’s rules, and for compliance with laws governing your communications, including consent requirements for text messages you send to consumers. The channel list may be modified by Dealers Auto Center from time to time as third-party services change.
The Picture control opens the vehicle’s photograph manager, designed and built by Dealers Auto Center and made available at your request. The manager displays the vehicle’s identity, mileage, and color, organizes media under the category tabs described in Section 2.6 (Exterior, Interior, Wheels & Tires, Other, 360°, and Video) with per-category counts, and permits you to add media by click or drag-and-drop, designate a primary photograph, reorder photographs, delete individual items, or delete all.
The manager includes an Editing Studio, made available at your request, providing image-editing tools that operate on your photographs at your direction: background removal and replacement (including batch application across selected photographs, processed through automated image-processing services); text, price, and badge overlays; and a branding tool that composites your dealership’s name, website, telephone number, address, an optional price, optional custom text, and an optional QR code linking to your website onto your photographs, in the layout you select, applied to a single photograph or in batch to the photographs you choose. Edited versions replace the prior edited version of a photograph rather than accumulating, and the original photograph is preserved in storage.
All editing occurs only on media you uploaded and only at your instruction. An edited photograph remains your content under Section 2.6, subject to the same ownership, license, and accuracy provisions, and the following applies specifically to edited media: a photograph you publish must continue to accurately depict the actual vehicle offered after editing. Background removal and replacement, overlays, and branding are presentation tools; you may not use the Editing Studio to alter the depiction of the vehicle itself in a manner that misrepresents its condition or appearance, and any price you composite onto a photograph is your advertised price, which must be consistent with your listing and honored under the price-advertising provisions of these Terms. Automated background removal is performed by software and may produce imperfect results; you are responsible for reviewing each edited image before publication.
The View control opens the vehicle’s detail view within your workspace, designed and built by Dealers Auto Center and made available at your request. The detail view presents the complete vehicle record you created, organized into the same numbered sections as the Add Inventory module (Identification; Engine, Fuel & Efficiency; Photos; Mileage, Color & Title; History & Key Values; Highlights; Wheels & Tires; Equipment & Options; Seller Description; and Vehicle History Reports), with navigation between sections, a per-section Edit control, inline controls to add values to empty fields, and indicators of which fields remain empty. Because this view is internal to your workspace, it displays your confidential fields (including purchase price and total cost) that are never shown publicly, together with the vehicle’s photographs, a scannable code linking to your website, and the action controls described in this Section 3, plus a Search Parts control opening the Platform’s parts features for the vehicle and a Delete control described in Section 3.19.
The detail view also presents Platform-generated indicators, each an informational estimate and not a representation of fact or value: a record-completeness percentage, reflecting only how many fields are filled and not the accuracy of any entry; a DACV confidence indicator, reflecting the analytics engine’s own confidence in its estimate; and a wholesale exit estimate presenting an estimated wholesale range against your recorded cost. These indicators are provided for your internal use, are not appraisals or offers, and are not advice to price, hold, or sell any vehicle.
The Vehicle History Reports section provides access, at your request, to third-party vehicle history services, where available or as they become available, and Dealers Auto Center’s own report as released. Running a report transmits the vehicle’s VIN to the provider; reports are produced by their providers from their own databases under their own terms, may require your separate subscription or account with the provider, and are not authored or verified by Dealers Auto Center. History reports may be incomplete or inaccurate, and obtaining a report does not satisfy any disclosure obligation you have to a consumer, which remains yours under applicable law.
The Delete control removes the vehicle record from your Active Inventory at your request. Deleted records are moved to your workspace’s Recycle Bin, from which they may be restored or permanently removed as provided by that feature; deletion of a published vehicle removes its listing from public display. You are responsible for ensuring that deleting a record does not conflict with your own record-retention obligations, including for vehicles involved in completed transactions.
The Sell module, made available to you at your request as a subscribing Dealer, is a guided workflow for processing the sale of a vehicle from your inventory, organized into stages presented as tabs: vehicle selection (Vehicle List), sale classification (Sale Type), buyer information (Buyer), prices and fees (Prices & Fees), and sale documents (Forms). You may enter the module in either of two ways, each at your request: by activating the Sell control on a vehicle card in the Active Inventory module, in which case that vehicle is pre-selected and the workflow advances directly to the Sale Type stage; or by opening the Sell Inventory module from your dashboard, in which case the workflow begins at the Vehicle List stage.
Vehicle List. The Vehicle List stage, titled “Select a Vehicle to Sell,” presents every vehicle in your Active Inventory as a selectable card, each displaying the vehicle’s photograph (or the “AI generated” rendering described in Section 2.6), your listing price, the vehicle’s year, make, model, and body style, its VIN, and its mileage, together with a “Sell This Vehicle” control that selects that vehicle and begins the sale. A search field permits you to locate a vehicle by VIN, make, or model, and a “Start new sale” control clears any in-progress selection and begins a fresh transaction. All information displayed on this screen is drawn from the vehicle records you created, and selection of the vehicle to be sold is solely your decision.
Regardless of entry point, the stages, calculations, documents, and obligations described in this Section 4 are identical. Every action in this Section 4 is initiated by you or your Authorized Users. In every transaction processed through the Sell module, you are the seller, merchant, and (where applicable) creditor of record. Dealers Auto Center provides software that records your transaction data and assembles documents from it; we are not a party to your sale, not a dealer, lender, broker, insurer, or tax advisor, and nothing in the Platform constitutes legal, tax, or compliance advice.
You classify each sale as Retail/Cash, Finance (Buy-Here-Pay-Here), Wholesale/Dealer, or Out-of-State. Your classification determines the calculations performed, the disclosures presented, and the documents selected, each of which differ by transaction type under applicable law. You are solely responsible for classifying each transaction correctly. You likewise record whether the vehicle has been inspected; that answer is your representation, which we record but do not verify.
You collect and enter the buyer’s (and any co-buyer’s) contact information, government-issued identification details, and address, and you designate whether the buyer is an individual or a business entity. This information is collected at your direction for your transaction, is stored as part of your workspace, and is used to populate the sale documents. You are responsible for having a lawful basis to collect it, for verifying the identity of your buyer, and for the accuracy of every entry — including the buyer contact details that determine where signing invitations are delivered under Section 4.12. An address-completion feature powered by a third-party mapping service is provided as a convenience; the address as saved is your entry. Field completion indicators (including color changes and checkmarks) confirm only that a field has been filled in an expected format; they are not verification by Dealers Auto Center of the accuracy, validity, or authenticity of any information or identification document.
At your request, the Platform screens the buyer’s (and co-buyer’s) name against the U.S. Treasury Department’s Office of Foreign Assets Control sanctions lists and returns the screening result to you. This feature is a screening tool only. Name-based screening may return false matches and may fail to match listed persons due to spelling, aliases, or transliteration. You, not Dealers Auto Center, are responsible for your compliance with U.S. sanctions laws, including evaluating and resolving any potential match before completing a transaction and declining transactions where required by law. A clear screening result is not a determination by Dealers Auto Center that a transaction is lawful.
The Prices & Fees stage calculates the transaction summary — taxes, fees, totals, and balance due — from inputs that belong to you: your sale price, your trade-in figures, your tax rates, and your fee schedule. Fee lines and amounts, including documentation fees and county-specific charges, are configured by you (or pre-populated as editable defaults) and may be renamed and edited by you; they are your charges to your buyer, and you are responsible for ensuring each is lawful in amount and description. The Platform’s tax computations apply published Texas methodology to your inputs, including calculating motor vehicle sales tax on the sale price less any trade-in allowance and vehicle inventory tax on the sale price. These computations are arithmetic performed on your data; they are not tax advice, and Dealers Auto Center does not warrant that any computed amount equals your legal tax obligation. You are responsible for reviewing every figure before presenting it to a buyer and for correctly reporting and remitting all taxes and fees to the appropriate authorities.
A reverse-calculation control permits you to enter a target out-the-door total, from which the Platform algebraically solves the sale price such that price, taxes, and fees equal your target. A sale price produced by this control is your pricing decision to the same extent as a price you type directly, and all obligations in Section 4.5 apply to it.
Companion controls permit you to record data that populates the sale documents: title application selections that map onto the numbered boxes of the Texas Application for Title and/or Registration (Form 130-U), including the odometer reading type; lien holder details, including the lender name and electronic lien (ELT) identifier; and vehicle service contract details, including provider, term, and price. Each is your entry and your responsibility. In particular: your odometer-reading selection is a disclosure you make under federal and state odometer law; an incorrect lien holder or ELT identifier may misdirect title issuance; and any service contract is a product sold by you under the provider’s contract — Dealers Auto Center is not the provider or obligor of any service contract, and you are responsible for compliance with laws governing service-contract sales and for not charging the same contract twice.
Where the transaction includes a trade-in, you record the trade-in vehicle’s details (with VIN decoding as described in Section 2), your trade-in allowance, and any payoff amount. The allowance and payoff you enter directly affect the tax computation under Section 4.5, and you are responsible for their accuracy. Upon finalization of the sale, the trade-in vehicle is saved to your Active Inventory as a new vehicle record, and all obligations in Sections 2 and 3 apply to that record.
You record the buyer’s payment method (including cash, card, cheque, wire, or trade) and payment amounts for the transaction record. Separately, an electronic payment collection feature permits approved Dealers to generate a payment request — by QR code, link, email, or text — through which the buyer pays via Stripe, a third-party payment processor, into the Dealer’s own connected Stripe account.
(a) Approval required. Electronic payment collection is available only to Dealers approved by Dealers Auto Center, in our sole discretion. We may decline, condition, suspend, or revoke approval at any time, including based on dispute or chargeback activity, suspected fraud, processor requirements, or legal risk, without liability to you.
(b) Your transaction; your processor relationship. Payments flow from your buyer to your connected Stripe account. Dealers Auto Center does not receive, hold, or transmit the funds and is not a party to the payment. Your use of Stripe is governed by the Stripe Services Agreement and the Stripe Connected Account Agreement, which you must accept to use this feature. Payment statuses displayed in the Platform reflect processor reporting and are not a guarantee of settlement.
(c) Disputes and reimbursement. You are the merchant of record and are solely responsible for refunds, chargebacks, disputes, and buyer claims, including responding within processor deadlines. If Dealers Auto Center or its platform account incurs any chargeback, reversal, fine, penalty, or negative balance arising from your transactions, you agree to reimburse us in full on demand, and we may recover such amounts by offset against amounts we owe you or, where permitted, through your connected account.
(d) Permitted use. You may use payment collection only for genuine transactions arising from your dealership’s business on the Platform.
A sale summary presents the transaction figures together with your cost and profit data. Profit figures are masked by default and revealed only through the control provided, as a safeguard against on-screen observation; cost and profit data are confidential business information subject to Section 2.11.
The Sale Documents stage assembles the paperwork for your transaction from an evolving catalog of document generators, including, by way of example: bill of sale; Texas Form 130-U; federal odometer disclosure; FTC Buyers Guide; statement of facts; limited power of attorney; airbag disclosure; agreement to provide insurance; county of title issuance; accuracy-of-information acknowledgment; service contract decline acknowledgment; open recall disclosure; rebuilt title disclosure; true-mileage-unknown disclosure; right-to-repossess notice; finance-related documents (such as buyer’s order, credit bureau disclosure, and retail installment contract documentation); tax exemption applications; and IRS Form 8300 documentation for qualifying cash transactions.
(a) Auto-selection is a convenience, not advice. The Platform pre-selects documents based on the sale type and data you entered, and conditional documents depend on flags in your data (for example, a rebuilt-title disclosure fires only if you recorded the title as rebuilt). You may add or remove documents. You are solely responsible for determining which documents your transaction legally requires, for adding any document the Platform did not select, and for the consequences of removing any document. Dealers Auto Center does not warrant that the selected set satisfies your legal obligations for any transaction.
(b) Content, government forms, and Platform templates. Generated documents are populated with the data you entered, and you must review every document before use. Government form templates (including Form 130-U, the FTC Buyers Guide, and IRS forms) are prescribed by their issuing agencies; Dealers Auto Center does not control their content and does not warrant that any template is the current version required at the time of your transaction. Document templates authored by Dealers Auto Center (including the buyer’s order, retail installment contract, and disclosure and acknowledgment forms) are general-purpose templates provided as a convenience, are not legal advice, and are not warranted to be suitable or sufficient for any particular transaction; you are responsible for having your own counsel review the templates you use and for any modifications your transactions require.
(c) Completeness prompts. Where required paperwork data is missing, the Platform prompts you to complete it before generation. Such prompts check that fields are filled; they are not a review of your transaction and do not verify the truth of any entry.
(a) Print path. “Finalise & Print” produces the merged document bundle as a PDF for download and wet-ink execution. You are responsible for obtaining all required signatures and for the retention and delivery of executed documents.
(b) Digital signing path. “Send for Digital Signing” transmits the bundle to the Platform’s integrated electronic-signature service, which delivers signing invitations to the signers at the contact details you entered, verifies each signer through a one-time passcode delivered to that signer’s email address or phone number, collects signatures in sequence (buyer, co-buyer where applicable, then dealer), and appends an audit certificate recording the signing events. Electronic signatures collected through this process are intended to be valid and enforceable under the U.S. Electronic Signatures in Global and National Commerce Act and the Texas Uniform Electronic Transactions Act. You are responsible for obtaining each consumer signer’s consent to transact electronically and for offering paper execution to any signer who declines, and you must not use the digital signing path for any document that applicable law requires to be executed on paper. Because signing invitations and passcodes are delivered to the contact details you entered, a signature completed after passcode verification is attributed to the holder of those contact details; entry of incorrect buyer contact information is your responsibility.
(c) Completion and records. Upon completion by all signers, executed documents and the audit certificate are stored in your workspace and delivered as provided in the signing flow. You are responsible for retaining executed transaction documents for the periods required by law; the Platform’s storage is a convenience and not a substitute for your own records retention.
A sale progresses through defined states from draft through pending signature to completed. Upon completion of signing (or your finalization on the print path), the vehicle is automatically moved from Active Inventory to Sold Inventory and removed from publication. If a signing is cancelled, the sale reverts to draft and the vehicle returns to Active Inventory. These transitions are automated record-keeping consequences of actions you and your signers take; the legal completion of your sale is determined by your executed documents and applicable law, not by the Platform’s status labels.
The Sold Inventory module is your dealership’s record of completed and voided sales. This module, and every screen, control, counter, and function described in this Section 5, was designed and built by Dealers Auto Center and is made available to you at your request as a subscribing Dealer. Every action described in this Section 5 is performed by the Platform only when initiated by you or your Authorized Users, and the interface elements of this module are proprietary to Dealers Auto Center as described in Section 2.2 of these Terms.
Summary counters are presented at the top of the module, each reflecting activity within your workspace only: All Sold (total completed sale records, including voided records until deleted); Published and Unpublished (the number of sold vehicles currently displayed, or not displayed, as sold on your storefront website under Section 5.5); Total Leads; Calls; Website Views; and All Shared. All counters are informational indicators subject to the limitations stated in Section 3.3 of these Terms.
A search and filter bar permits you to locate sold records by VIN, stock number, year, make, or model, with dropdown filters for Year, Make, Model, and Body Type and a Reset control, operating exclusively against your workspace. Two bulk controls are provided at your request: Delete Voided, which permanently removes voided sale records as described in Section 5.14, and Show all on website, which applies the sold-status display described in Section 5.5 across your sold vehicles.
Each sold record is presented as a card displaying: a position number; a status badge showing SOLD with the sale date, or VOIDED with the void date (voided cards are visually de-emphasized); the vehicle photograph or rendering; DACV and sold-price indicators; mileage; the vehicle’s identity; a truncated VIN with a copy control; the buyer’s name with a copy control; the deal number with a copy control; body style and colors; per-vehicle metrics (days listed, calls, leads, views, shared); on voided cards, a banner recording the void date and the reason you entered; the action controls described in Sections 5.6 and 5.11 through 5.13; and the “Show as Sold on Website” control described in Section 5.5. Buyer names and deal identifiers are displayed within your workspace only, as part of your transaction records, and are handled in accordance with our Privacy Policy.
A “Show as Sold on Website” control on each card, and the bulk “Show all on website” control, permit you, at your request, to display the vehicle on your storefront website marked as sold. The sold-status display presents the vehicle and its sold marking; it does not publish the buyer’s identity or any buyer personal information. A vehicle displayed as sold must in fact have been sold and must not be offered for sale while so marked; the display is your marketing decision and your representation, and you may remove it at any time by unchecking the control.
The preview control opens the sale detail view for the deal, presenting: the sale date with a completion indicator; a payment-status chip; the sale type; the vehicle’s identity, photograph, stock number, colors, and mileage at sale; the deal number; the buyer’s name and email with copy controls; a masked VIN; and the sale price; together with five tabs — Buyer Info, Price & Fees, Forms, Payment History, and Deal Jacket — described in Sections 5.7 through 5.11. The sale detail view is the record of a completed transaction, maintained in your workspace for your business and compliance purposes.
The Buyer Info tab presents the buyer’s name, identification details, address, and contact information as recorded in the transaction. The buyer’s government-issued identification number is stored encrypted and is masked in the interface, displaying only its final digits; the full value appears only where required on the title application, and only after verification through a one-time passcode. This protection is a safeguard applied to sensitive personal information held in your workspace and does not limit your ownership of, or responsibility for, your transaction records. Where your subscription includes the Platform’s call features, call and message controls appear beside the buyer’s telephone number: activating the call control first connects your dealership’s telephone and then bridges the call to the buyer, and messaging opens the Platform’s messaging features. All calls and messages placed through these controls are your communications to your customer, subject to the Communications provisions of these Terms, including consent, recording-notice, and opt-out requirements, and a “Conversation” link opens the customer’s thread in the Platform’s CRM.
The Price & Fees tab presents a read-only view of the saved sale: the vehicle’s identity and full VIN, the sale date and type, the itemized taxes and fees as charged, and the transaction totals, including mileage on sale, sale price, net after trade-in, total taxes, fees, total due, payments recorded, and balance due. These figures are preserved as the transaction closed and are not recalculated; the read-only presentation is a data-integrity safeguard for your records. The figures are your transaction records, subject to your own retention, reporting, and remittance obligations, and the tax and fee provisions of Section 4.5 of these Terms apply to their substance.
The Forms tab provides access to the deal’s documents. Where the deal was executed through the Platform’s digital signing path, the executed documents, together with the signing audit certificate, are stored in your workspace and may be downloaded through the control provided; because executed documents contain the buyer’s government-issued identification number, their download requires verification through a one-time passcode, as a safeguard consistent with Section 5.7. Blank, unsigned form templates for the deal may separately be downloaded for printing, governed by the template provisions of Section 4.11 of these Terms. The Platform’s storage of executed documents is a convenience and not a substitute for your own records retention: you are responsible for retaining executed transaction documents for the periods required by law.
The Payment History tab presents the payment records for the deal: total paid, payment count, and balance due, together with a ledger of recorded payments showing date, method, amount, fees, running balance, and notes, ordered newest first, in U.S. dollars. Entries reflect payments recorded by you or reported through the Platform’s payment collection feature (Section 4.9 of these Terms), and balances shown are computed from recorded entries. The ledger displays payment records as recorded; it is not a statement of account, an accounting system of record, or a representation by Dealers Auto Center that any amount has or has not been received. You are responsible for reconciling the ledger against your own bank and processor records, and for pursuing any amount actually due from your buyer; Dealers Auto Center does not collect debts on your behalf.
The Deal Jacket tab, made available at your request, provides organized upload slots for the physical documents of the transaction — including, as presented in the interface, the title (front and back), title application, title reassignment, secure power of attorney, repossession affidavit, odometer disclosure, power of attorney, buyers guide, airbag disclosure, statement of fact, buyer identification, and dealer purchase invoice — and may be expanded or modified as the feature develops. Each slot accepts upload by drag-and-drop from your computer or by scanning the slot’s code with a mobile device to capture and upload a photograph, and uploaded documents are compressed and stored in the Platform’s cloud storage as part of your workspace. Slots containing identification documents are marked as containing personal information and are subject to the safeguards described in Section 5.7. Documents you upload are your records: you retain ownership of them, you grant Dealers Auto Center a license to host, store, compress, and display them to you solely as necessary to operate the Platform, they are never published, and they are not disclosed to third parties except as described in our Privacy Policy or as required by law. You are responsible for the legibility and completeness of what you upload and for retaining originals as required by law.
The Add Cost control on a sold card opens the same per-vehicle cost ledger described in Section 3.14 of these Terms, which applies in full. Costs recorded against a sold vehicle are applied to the vehicle’s total cost and recompute the profit figures reported for the completed transaction; this permits you to record post-sale expenses (such as repairs performed after delivery or goodwill work), and the effect on your profit reporting is a consequence of your entries.
The Edit control reopens the sale workflow for a finalized deal to permit corrections, presenting the same stages and fields as the Sell module, which remains governed by Section 4 of these Terms. The Platform displays a notice, and you acknowledge, that: the deal has been finalized; saving a correction regenerates the sale documents; every change is recorded in the audit log; and the buyer may need to re-sign the regenerated documents. Documents previously executed remain the executed record of the transaction as originally closed; regenerated documents are new instruments that are not executed until signed, and you are responsible for having the buyer re-execute where a change is material to the transaction. Edits to buyer identity information re-run OFAC screening under Section 4.4. Corrections are your actions, logged to your audit trail, and Dealers Auto Center does not review or approve them.
A Void Sale control within the sale editing view permits you, at your request, to void a finalized sale. Voiding requires verification through a one-time passcode, as a safeguard against accidental or unauthorized action. Upon voiding: the void date and the reason you enter are recorded on the deal and displayed on its card; the sale is unwound in the Platform’s records; and the vehicle returns to your Active Inventory in accordance with the lifecycle described in Section 4.13 of these Terms. Voiding is a records action within the Platform. It is not a legal rescission of your transaction, and every consequence of unwinding a consummated sale — including refunds to your buyer, taxes already remitted or filings already made, title work in progress, and the effect of previously executed documents — is yours to identify and resolve under applicable law. Voided records remain in your Sold Inventory until you remove them; the Delete Voided control permanently deletes voided records, and you are responsible for ensuring that deletion does not conflict with your record-retention obligations for the underlying transaction.
The Picture control on a sold card opens the same photograph manager and Editing Studio described in Section 3.17 of these Terms, which applies in full, including the requirement that published photographs accurately depict the actual vehicle. Where the vehicle is displayed as sold under Section 5.5, photograph changes are reflected in that display.
The Fast Quote module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, permits you to prepare priced quotations for consumers, deliver them electronically, and manage and track them through to a transaction. You may open the module from your dashboard, where a “Generate a fast quote” control begins a new quotation, or arrive with a vehicle pre-selected by activating the Quote control on an Active Inventory vehicle card. Every action described in this Section 6 is performed only when initiated by you or your Authorized Users.
The module presents summary counters for your workspace: All quotes (every quotation you have created); Pending (quotations awaiting consumer action); Deals (quotations converted to transactions); and Drafts (quotations prepared but not sent). A search field permits you to locate quotations by customer, vehicle, or quote number, with a status filter. Counters are informational indicators subject to the limitations stated in Section 3.3 of these Terms, and all search operations execute exclusively against your workspace.
You may optionally attach a vehicle from your Active Inventory, in which case the quotation reflects your listing price for that vehicle, and you select the sale type applicable to the quotation. You enter the consumer’s first and last name and the delivery destinations described in Section 6.5. All customer information is entered by you, is stored as part of your workspace, and is handled in accordance with our Privacy Policy.
You select a validity period for each quotation (3, 7, 14, or 30 days, or a custom date), and the module displays the resulting expiration date. The quotation is delivered to the consumer as a link, and the link ceases to function after the expiration you selected. Each quotation record displays its remaining validity, and an Extend expiry control permits you to lengthen the validity period of an outstanding quotation. The validity period, and any extension, is your commercial decision; you are responsible for honoring a quotation according to its stated terms during its validity period, and for any representations the quotation makes.
You may deliver the quotation by email, by text message (SMS) to a mobile number, or both, by entering the consumer’s email address or mobile number and enabling the corresponding delivery option. Where email delivery is enabled with reminders, the Platform sends the quotation and may send a limited series of automated follow-up reminder emails to the consumer on a schedule during the quotation’s validity period; each quotation record displays the reminder series, the number sent, and the next scheduled reminder, together with an on/off control and a Stop reminders action by which you may end the series at any time. Text messages deliver the quotation link and honor standard opt-out keywords (such as STOP), upon which no further messages are sent to that number. You are solely responsible for having the consumer’s consent to be contacted at the address and number you enter, including any consent required for text messages under the Telephone Consumer Protection Act and for commercial email under the CAN-SPAM Act, and for honoring any opt-out, including by stopping reminders for a consumer who asks not to be contacted. Messages are sent at your direction, identify your dealership, and are your communications to your customer; Dealers Auto Center transmits them as your service provider. Entry of an incorrect email address or mobile number will cause delivery to the wrong recipient and is your responsibility.
Each quotation record presents a delivery and engagement timeline — including whether the quotation was requested, generated, delivered, opened, clicked, and viewed, with associated times, and whether it resulted in a deal — assembled from delivery reports and standard message-engagement signals. These indicators are provided for your follow-up convenience. They are informational only: engagement signals depend on the consumer’s mail and messaging software and may be missing, delayed, or inaccurate (for example, an email may be read without registering as opened, or registered as opened by automated scanning), and no indicator is a representation by Dealers Auto Center that a consumer did or did not receive or read a communication.
The quotation computes an estimated transaction summary from your inputs: your sales price; sales tax and vehicle inventory tax at the rates configured in your workspace; and your fee schedule, which is displayed read-only from your Taxes & Fees setup and applied as configured. The summary presents net after trade-in, total taxes, total fees, combined tax and fees, and a drive-out total. All amounts are computed from your configured rates and fees and are subject to the calculation provisions of Section 4.5 of these Terms: they are arithmetic performed on your data, not tax advice, and you are responsible for reviewing every figure before sending a quotation to a consumer.
A target drive-out control permits you to enter a desired out-the-door total, and an “Adjust price” control algebraically solves the sales price such that price, taxes, and fees equal your target. A price produced by this control is your pricing decision to the same extent as a price you type directly.
You may optionally include a trade-in, recording an allowance and payoff, which are applied under the same rules as the Sell module’s Prices & Fees stage: the allowance reduces the taxable base and the payoff does not. The accuracy of trade-in figures is your responsibility.
A Preview control displays the quotation as the consumer will see it, and a Send control delivers it to the destinations you enabled. The consumer-facing quotation page displays the quotation’s expiration date and a notice that the figures presented are estimates. A quotation prepared and sent through this module is a communication from you to your customer, presenting your prices, your fees, and your estimated figures. It is an estimate prepared from the information available at the time it is generated; the final terms of any transaction are established through your sale process and executed documents, and Dealers Auto Center is not a party to, and makes no representation regarding, any quotation or any transaction that follows from it.
Each quotation record provides management controls, each operating only at your request: View, opening the quotation; Make it a deal, which converts the quotation into a transaction by opening the Sell module with the quotation’s vehicle and customer details carried over, whereupon Section 4 of these Terms governs in full; Send reminder, dispatching an additional reminder subject to the consent and opt-out provisions of Section 6.5; Stop reminders, ending the automated series; Extend expiry, as described in Section 6.4; and Void, withdrawing the quotation, upon which its link ceases to function. A voided quotation is withdrawn prospectively and does not affect any transaction already concluded.
The Test Drive module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, permits you to prepare, deliver, and manage test drive agreements for consumers who will drive vehicles from your inventory, and to receive and manage test drive appointment requests submitted by consumers through your storefront website. The module is organized into three areas — New agreement, Website requests, and History — and every action described in this Section 7 is performed only when initiated by you, your Authorized Users, or, for website requests, a consumer using your storefront.
The New agreement area permits you to prepare a test drive agreement directly. You select the vehicle from your inventory and record the drive date and time, the vehicle’s starting odometer reading, and an agreed mileage limit; you enter the driver’s email address, telephone number, or both (at least one is required, and the agreement and its verification passcode are delivered on the channel you provide); and you may include comments to the driver. Before sending, you must confirm that the driver is 18 years of age or older and holds a valid driver’s license; this confirmation is your representation, made on your own verification of the driver, and is not verified by Dealers Auto Center. Activating “Send to driver” delivers the agreement for review and signature as described in Section 7.4.
Where enabled for your storefront, consumers may request a test drive appointment from your website. Appointment availability is derived from the business hours you configure, and the requesting consumer verifies their contact information through a one-time passcode before the request is submitted. Submitted requests appear in the Website requests area with status filters (Pending, Approved, Declined, and All) and generate notifications and a customer record in the Platform’s CRM. You review each request and may approve it — whereupon the Platform sends the consumer a confirmation bearing your dealership’s branding and prepares the test drive agreement for delivery under Section 7.4 — or decline it with a reason, whereupon the consumer is notified. Scheduling decisions are yours alone: the Platform transmits your decisions and does not accept, decline, or guarantee any appointment on your behalf, and all communications to the consumer are your communications, subject to the Communications provisions of these Terms.
Test drive agreements are delivered to the driver as an electronic signing link through the Platform’s integrated electronic-signature service. The driver is verified through a one-time passcode delivered to the contact channel provided, reviews the agreement, and signs electronically; the provisions of Section 4.12 of these Terms governing electronic signatures, passcode attribution, and consumer consent apply. Upon signing, the executed agreement and its audit certificate are stored in your workspace and delivered by email to the driver and to your dealership, and the agreement’s status is reflected in the module (including sent, awaiting signature, and signed states). The agreement template is a document template authored by Dealers Auto Center, governed by Section 4.11(b) of these Terms: it is a general-purpose template, not legal advice, and you are responsible for having your own counsel confirm its suitability for your use, including its treatment of liability, insurance, and mileage terms.
Information collected from the driver in connection with a test drive agreement — including the driver’s license number and insurance policy number, where collected — is sensitive personal information held in your workspace. These identifiers are stored encrypted, with only their final digits retained in readable form for display, as a safeguard applied by the Platform. This protection does not limit your ownership of, or responsibility for, your records, and driver information is handled in accordance with our Privacy Policy: it is never published and is not disclosed to third parties except as described in our Privacy Policy or as required by law.
The History area lists every test drive agreement originated in your workspace, whether prepared directly or arising from an approved website request, showing the vehicle, the driver or pending-driver state, the timestamp, and the agreement’s status. History records are your business records, subject to the retention responsibilities stated elsewhere in these Terms.
A test drive places a consumer in control of your vehicle, and every operational and legal aspect of that activity is yours: verifying the driver’s identity, age, license validity, and insurance in person before releasing the vehicle, regardless of any confirmation recorded in the Platform; maintaining insurance appropriate to permitting test drives; accompanying or not accompanying the driver; enforcing the agreed mileage limit and drive terms; and complying with all laws applicable to test drives. Dealers Auto Center provides the software through which agreements are prepared, delivered, signed, and stored; it is not a party to any test drive or test drive agreement, does not verify any driver, and has no responsibility for any occurrence during, or arising from, a test drive, including accidents, injuries, damage, theft, or traffic violations, all of which are matters between you, the driver, and your respective insurers.
The Online Purchase Order module, designed and built by Dealers Auto Center and made available at your request as a subscribing Dealer, permits consumers to submit vehicle purchase requests from your storefront website and permits you to review, approve, decline, document, and execute those requests. Availability of the consumer-facing submission features on your storefront is enabled per dealership; where enabled, requests submitted by consumers arrive in your Order Requests queue. Every dealer-side action described in this Section 8 is performed only when initiated by you or your Authorized Users.
A consumer submitting a purchase request from your storefront completes a guided intake, providing contact and identity information, verifying their contact channel through a one-time passcode, and, where presented, capturing their driver’s license, including by scanning the license’s machine-readable barcode, together with any trade-in information described in Section 8.3. Submitted information is transmitted over secure channels and stored in the Platform’s cloud storage as part of your workspace. Captured identification documents and license data are stored encrypted, and the Platform applies retention handling to identification data designed with reference to Texas motor vehicle records requirements and the FTC Safeguards Rule. Consumer submissions are requests directed to you; Dealers Auto Center collects and stores them on your behalf as your service provider, and they are handled in accordance with our Privacy Policy. The Platform screens submissions against OFAC sanctions lists as described in Section 4.4 of these Terms, which governs your sanctions-compliance responsibilities.
The consumer may include a trade-in vehicle with their request, identified by VIN (decoded as described in Section 2 of these Terms) and documented with required photographs. Where a trade-in is included: its stated allowance is credited in the transaction figures, the Texas trade-in tax credit is applied to the taxable base in accordance with published methodology, and, upon completion of signing, the trade-in vehicle is automatically created as a record in your Active Inventory, enriched with decoded specifications and, where an estimated value is supplied by automated analysis, marked as an estimate. All trade-in figures and representations originate with the consumer or with you, and the accuracy obligations of Sections 2 and 4.8 of these Terms apply.
Requests appear in your Order Requests queue with status filters reflecting the request lifecycle: Open, Approved, Documents sent, Out for signature, Declined, and All. Notifications are generated to you and to the consumer at lifecycle transitions, a customer record and conversation thread are created in the Platform’s CRM, and consumer replies are routed to you through the Platform’s relay addresses. Requests that receive no action may expire automatically after a period, and expiry is a housekeeping action, not a decision by Dealers Auto Center. All communications to the consumer through this module are your communications, subject to the Communications provisions of these Terms.
You review each request through the review panel, which presents the consumer’s information and trade-in details and permits you to supplement the transaction with lien holder and service contract details as described in Section 4.7 of these Terms. You may approve or decline each request, and your decision is yours alone: a consumer’s submission is an inquiry or offer directed to you, not a completed purchase, and Dealers Auto Center does not accept, decline, or guarantee any request, price, or vehicle availability on your behalf. Upon approval, the Platform creates a draft transaction in the Sell module carrying the request’s vehicle, buyer, trade-in, and supplemental details, whereupon Section 4 of these Terms governs the transaction in full — including sale classification, prices, taxes and fees, document selection and generation, and execution. Upon decline, the consumer is notified. Approval of a request and creation of a draft transaction do not themselves form a binding sale; the terms of any sale are established through your transaction documents as executed.
The consumer’s captured driver’s license image and license number are sensitive personal information held encrypted in your workspace. Viewing the captured identification within the Platform requires verification through a one-time passcode delivered to your dealership, and the full identification number appears only where required on transaction documents, consistent with the safeguards described in Sections 5.7 and 5.9 of these Terms. These protections are safeguards applied to sensitive data and do not limit your ownership of, or responsibility for, your transaction records. Captured identification is used to populate the transaction’s documents and deal records, is never published, and is not disclosed to third parties except as described in our Privacy Policy or as required by law. You remain responsible for verifying the buyer’s identity in person before delivering any vehicle, regardless of any identification captured through this module.
From an approved request, you may generate the transaction’s documents and send them for electronic signature through the Platform’s integrated signing service in a single action; the request’s status reflects documents sent and out-for-signature states, and the provisions of Sections 4.11 and 4.12 of these Terms govern document selection, generation, templates, electronic signatures, passcode attribution, and completion. Upon completion of signing, the transaction proceeds under the sale lifecycle of Section 4.13, including the trade-in inventory creation described in Section 8.3.
You are the seller in every transaction originated through this module. You are responsible for: the accuracy of your storefront listings from which requests originate; your decisions to approve or decline; the prices, taxes, fees, and documents of each transaction; verifying the buyer’s identity, and any trade-in vehicle’s condition and title, before completing the transaction; and compliance with all laws applicable to remote and online vehicle sales, including any disclosure, cooling-off, delivery, and titling requirements that apply to transactions initiated online. Dealers Auto Center provides the software through which requests are submitted, reviewed, documented, and executed; it is not a party to, and makes no representation regarding, any request or transaction.
The DACV Analytics module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, presents the Platform’s vehicle valuation engine (“DACV”) as a lot-management workspace: an on-demand value checker for any vehicle, a lot pricing health overview, and a repricing worksheet for your inventory. Every valuation and every action described in this Section 9 is produced or performed only at the request of you or your Authorized Users, or through scheduled refreshes you have enabled.
DACV is an automated valuation model. It produces estimated values by analyzing comparable vehicles drawn from listing and completed-sale data within the Platform’s network, adjusted through a documented factor methodology that includes mileage against segment-typical usage, title brand, condition, prior damage, smoke exposure, keys, tire condition, exterior color, drivetrain, equipment, warranty status, recall hazard indicators, seasonality, and regional market indicators applied automatically for your market. Where insufficient comparable data exists for a vehicle, the engine may produce a value assisted by artificial-intelligence estimation bounded by depreciation-based caps; such values are conspicuously badged as AI estimates, are excluded from lot health scoring, and are treated as provisional until network comparables exist. Each valuation is accompanied by a confidence indicator reflecting the quantity, dispersion, and recency of the underlying comparables, and valuations are retained in your workspace as a per-vehicle history.
Every DACV value, range, confidence indicator, score, band, and insight is an informational estimate produced by automated analysis of available data. None of them is: an appraisal within the meaning of any appraisal law or standard; an offer to purchase or a price at which any vehicle can be bought or sold; a certification of a vehicle’s condition, history, or title status; or advice to price, buy, hold, or sell any vehicle. Estimated values may differ materially from prices obtainable in actual transactions and depend on the accuracy and completeness of the inputs — including the condition, history, and title selections you or your Authorized Users make in the value checker, which are your representations and are not verified by Dealers Auto Center. Market conditions change, comparable data may be incomplete or unrepresentative, and no valuation accounts for facts not entered into it. Your prices remain solely your decisions, and Dealers Auto Center has no liability for any pricing, acquisition, or disposition decision you make in reliance on any DACV output.
The value checker permits you to appraise any vehicle, on or off your lot, by entering or decoding a VIN (as described in Section 2 of these Terms) and completing the appraisal console’s inputs across title and history, mechanical condition and mileage, condition and appearance, and equipment and coverage; market factors for your region are applied automatically and are identified in the interface. The resulting value is an estimate governed by Section 9.3, produced from the inputs you selected. Valuing a vehicle you do not own or possess does not create any right or interest in that vehicle.
The module presents a lot pricing health score for your inventory, together with overview indicators classifying your vehicles as priced within, above, or below a defined band around their DACV values, and identifying vehicles without valuations or carrying AI estimates. The score and classifications are internal management indicators computed from your listing prices and DACV estimates: they measure alignment between your prices and the model’s estimates, not the correctness of your prices, the health of your business, or the value of your inventory, and they are subject in full to Section 9.3.
The repricing worksheet lists your vehicles ordered by the distance between your listed price and the vehicle’s DACV value, showing the listed price, the DACV estimate, the percentage difference, and a status classification, with a Reprice control on qualifying rows. Activating Reprice is a pricing action you take: any price change made through the worksheet is your advertised price to the same extent as a price entered anywhere else in the Platform, is published subject to Sections 2.12 and 3.8 of these Terms, and remains solely your decision. The worksheet’s ordering, band, and classifications are presentation conveniences, not recommendations.
The module can generate a lot pricing report presenting your inventory’s valuations and pricing alignment for your internal use, and, for qualifying vehicles, a customer-facing valuation certificate presenting the vehicle’s DACV estimate, its range and confidence, the basis of comparables, your dealership’s identity, and a disclaimer. Certificates are available only for valuations supported by network comparables; vehicles valued solely by AI estimation do not receive certificates. If you provide a valuation certificate or any DACV output to a consumer or third party, you are responsible for presenting it accurately as an estimate, without alteration, and for any representation you make in connection with it; a certificate is not an appraisal, a warranty of value, or a certification of condition, and Dealers Auto Center is not responsible for any use of a certificate in negotiations, financing, insurance, or any other purpose.
DACV values are computed from data within the Platform’s network — including listings and completed-sale figures contributed across the Platform in aggregate, de-identified form — together with decoded vehicle specifications, public safety-recall information, and market indicators. Your vehicles’ listing and completed-sale data contribute to the comparable pool in the same aggregate manner; no confidential figure of yours (including cost or profit) is disclosed to any other Dealer, and comparable data presented to you does not identify other Dealers’ confidential information. The valuation methodology, factor weights, data sources, and scoring bands are proprietary to Dealers Auto Center and may be revised at any time as data, markets, and methods evolve, without notice and without any obligation to maintain consistency with previously produced values.
The Loan Application module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, provides a secure online credit application through which consumers submit financing requests to your dealership, together with a review workspace in which you manage them. In this module, you are the recipient of each application and the party responsible for every credit decision and consumer-credit communication. Dealers Auto Center provides the application software and secure storage as your service provider: it is not a lender, creditor, loan broker, or credit reporting agency; it does not obtain consumer credit reports; and it does not make, participate in, or influence any credit decision.
The module provides your dealership’s secure application link, together with a scannable code, sharing controls across the channels presented (including text, email, and social platforms, subject to Section 3.16 of these Terms), and website embed code for placing the application on your storefront. The link opens your dealership-branded application hosted on the Platform’s secure domain. You are responsible for where and how you distribute your link, and communications distributing it are your communications subject to the Communications provisions of these Terms.
Consumers complete a guided, multi-step application — identity, residence history, employment and income, requested loan terms and vehicle, and optional co-applicant, whose information is collected to the same depth — verified at submission through a one-time passcode delivered to the consumer’s telephone number and presented under your dealership’s branding. The application presents sensitive entries (including Social Security numbers) with masking controls during entry, and applicants receive a dealership-branded submission confirmation. The information collected is a consumer’s application for credit directed to you; Dealers Auto Center collects, transmits, and stores it on your behalf over secure channels, and it is handled in accordance with our Privacy Policy and the safeguards described in Section 10.5.
Applications appear in your review workspace with status filters (New, Reviewed, Approved, Declined, Conditioned, and All) and a per-application detail view presenting the vehicle and requested terms, the applicant, and any co-applicant. Notifications are generated to your dealership upon submission. All information presented was supplied by the applicant and is not verified by Dealers Auto Center; you are responsible for verifying applicant information through your own underwriting and finance-source processes.
Applicant Social Security numbers and identification numbers are stored encrypted and displayed masked, showing final digits only. Revealing a masked value in the review workspace is recorded in the audit log, and display of a full Social Security number requires an additional verification step. These safeguards are applied by the Platform to the most sensitive categories of consumer information and do not limit your responsibilities: as the recipient of consumer financial information, you are responsible for your own compliance with the Gramm-Leach-Bliley Act and the FTC Safeguards Rule, including limiting access to Authorized Users with a need to know, safeguarding any application you download or print, and lawful further disclosure (including to finance sources). Application data is never published and is not disclosed by Dealers Auto Center to third parties except as described in our Privacy Policy or as required by law.
The detail view provides status actions — Under Review, Approve, Decline, and Conditional — each of which records your decision and, where configured at your request, generates a notification email to the applicant reflecting it. Every status action is your credit decision, taken by you on your own criteria. Platform notification emails are status communications sent at your direction; they are not, and do not substitute for, the notices consumer credit law requires you to give. You are solely responsible for complying with the Equal Credit Opportunity Act and Regulation B in every aspect of your handling of applications — including acting on applications within required timeframes, providing compliant notices of action taken, and providing adverse action notices containing the content required by law where you decline or condition an application — and with the Fair Credit Reporting Act in connection with any consumer report you or your finance sources obtain. Dealers Auto Center does not determine the content or timing of your legally required notices.
A Download PDF control generates the application as a document for your underwriting and finance-source processes. Downloaded applications contain sensitive consumer financial information and are outside the Platform’s safeguards once downloaded; their protection, transmission to finance sources, retention, and destruction are your responsibility under the laws described in Section 10.5.
Receiving consumer credit applications makes your dealership subject to consumer financial laws that apply to you and not to your software provider. Without limiting anything above, you are responsible for: fair-lending compliance in every decision and communication; the accuracy and lawfulness of any financing you arrange or extend, including under the Truth in Lending Act and Texas Finance Code where you are the creditor; your relationships and data sharing with finance sources; record retention for applications and notices for the periods required by law; and honoring applicant rights under applicable law. Dealers Auto Center’s role is limited to providing the software and safeguarded storage described in this Section 10.
The Leads workspace, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, is the consolidated view of consumer inquiries received by your dealership through the Platform, opened from the Availability Check tile and organized by inquiry category. Every action described in this Section 11 is performed only when initiated by you or your Authorized Users, and all records presented are scoped exclusively to your workspace.
The workspace presents your leads under a total count and category tabs, each with its own live count and unread indicator, comprising: All (every lead across categories); Online Purchase Requests (purchase requests under Section 8 of these Terms); Availability Check (consumer inquiries about a vehicle’s availability submitted from your storefront); Offers (price offers and bids submitted by consumers); Quotes (quotation requests, connected to the Fast Quote module under Section 6); Contact Us (general inquiries submitted through your storefront’s contact channels); Test Drive (test drive requests under Section 7); Trade-in (consumer trade-in submissions); and Selling a Vehicle (consumers offering vehicles for sale to your dealership). Categories are assigned automatically from the channel and form through which each inquiry arrived, and the category set may be modified as the Platform develops.
Each lead is presented with: its identifier; the consumer’s name and contact details as submitted; a returning-shopper indicator where the Platform’s contact resolution recognizes prior inquiries from the same consumer, with the count of related inquiries; the subject vehicle with photograph, price, and stock status; a preview of the consumer’s message; a status chip; and the received timestamp, together with a read indicator once the lead has been opened. All consumer-supplied content is presented as submitted and is not verified by Dealers Auto Center; consumer messages may contain any content a consumer chooses to send, and the Platform does not review them.
Status filters (New, Contacted, Qualified, Converted, and Lost) permit you to manage each lead through your sales process. Statuses are your working classifications, set by you; the Platform records them and does not act on them. Read indicators and timestamps are informational workspace records of your team’s handling.
The Platform’s contact resolution engine associates inquiries with a single customer record where identifiers match — automatically where the same email address recurs, and through a review queue you control where the association is based on a shared telephone number — and maintains an audited record of merges. Contact resolution is an organizational convenience operating on the identifiers consumers submitted: it may associate or fail to associate records where consumers share or vary their contact details, and where multiple persons use a common contact point their inquiries may resolve to one customer record by design. You are responsible for confirming customer identity in your transactions notwithstanding any association made in the workspace.
Opening a lead presents the customer’s unified conversation timeline in the Platform’s CRM, made available at your request: the consumer’s messages and your replies as attributed entries; system events (including quotation and test drive lifecycle entries, loan application activity, and sale events) presented in chronological order; and a reply control through which you respond. Replies are delivered to the consumer through the Platform’s relay addresses, which route the consumer’s responses back into the thread, and additional channels (including text messaging and calling) appear where included in your subscription. Every message you send through the workspace is your communication to your customer, identifying your dealership and subject to the Communications provisions of these Terms, including consent, content, and opt-out requirements; Dealers Auto Center transmits your communications as your service provider and does not compose them, except where you separately enable assistant features governed by their own provisions. Consumer personal information throughout the workspace is stored on your behalf, may be used by you solely for lawful business purposes in connection with your dealership, and is handled in accordance with our Privacy Policy.
Leads are inquiries from consumers awaiting your response. Whether, when, and how to respond to any lead is your decision, and the consequences of your responsiveness — including consumer expectations created by your storefront — are yours. Counters, unread indicators, and read receipts are workspace conveniences subject to the limitations of Section 3.3 of these Terms, and no element of the workspace is a commitment by Dealers Auto Center that any inquiry will be received, displayed, or preserved without interruption, though the Platform is operated to present your leads reliably.
The Phone & CRM module, designed and built by Dealers Auto Center and made available at your request, provides your dealership with a business telephone line and communications workspace: a provisioned telephone number, inbound call answering and routing, call logging and recording, voicemail with transcription, text messaging, outbound calling, and integration with the Platform’s CRM. This module is a paid add-on to your subscription, available only where you have subscribed to it. Add-on fees are billed as an additional item on your existing subscription invoice to your payment method on file; the add-on includes fair-use allowances for calls, minutes, and messages, and usage beyond the included allowances may be billed as metered usage on the same invoice at the rates disclosed to you. Allowances, rates, and included features may be revised prospectively with notice as provided in these Terms.
Upon subscription, a telephone number is provisioned for your dealership through the Platform’s telecommunications carriers and displayed as your line with its status. Inbound calls are answered by an automated attendant configurable for your dealership — including bilingual English and Spanish menus, department options, business-hours behavior, and after-hours voicemail — and are forwarded to the destination numbers you configure, including simultaneous ring across multiple numbers, with an announcement identifying the call before connection. The routing, destinations, hours, and greetings are your configuration, and calls forwarded to your personal or staff telephones are received on devices and carrier services outside the Platform. Numbers are provisioned for your use during your subscription; caller identification presented on your outbound calls is your dealership’s provisioned number, and you must not use the module to transmit misleading or inaccurate caller identification.
The Calls view presents your line’s call history: direction, number, status, duration, date, a playback control where a recording exists, and a call-back control. Call logs and statuses are informational records assembled from carrier reporting and may lag or occasionally differ from carrier records. Recordings are stored for the retention period included with your add-on, with extended retention available as a further add-on, and are accessible only within your workspace, subject to the confidentiality and disclosure provisions of these Terms.
Where recording is enabled, calls handled through your line are recorded. Call recording laws vary: some states require the consent of all parties to a call. You are solely responsible for lawfully recording calls — including determining the consent standard applicable to each call based on the parties’ locations, providing any recording notice or announcement required by law, obtaining any required consent, and disabling recording where it cannot lawfully occur. Recordings are your business records, made at your direction; Dealers Auto Center stores them on your behalf and does not monitor their content.
A dial pad and click-to-call controls permit you to place outbound calls: the Platform first connects your configured telephone and then bridges the call to the destination, presenting your dealership’s number. Outbound calls are your communications, and you are responsible for their lawfulness, including compliance with the Telephone Consumer Protection Act, telemarketing rules, and do-not-call requirements applicable to any solicitation calls you place, and with the recording provisions of Section 12.4.
The SMS view provides two-way text messaging on your business line, organized as conversations and connected to your CRM records. Business text messaging is subject to carrier registration requirements, and messaging capability may depend on completion of registration for your line and use consistent with the registered campaign. Every message you send is your communication: you are responsible for having the recipient’s consent where required, for message content, and for honoring opt-outs, and standard opt-out keywords (such as STOP) are honored, after which no further messages are sent to that number. Carriers may filter or block messages, and delivery is not guaranteed.
Unanswered calls may be directed to voicemail as you configure. Voicemail recordings are stored in your workspace with an unread indicator, and the Platform generates automated transcriptions as a convenience. Transcriptions are produced by automated speech recognition and may be incomplete or inaccurate; the recording is the record, and you should listen to it before acting on a transcription.
Calls, messages, and voicemails are associated with your CRM customer records by telephone-number matching under the contact resolution provisions of Section 11.5 of these Terms, and a Contacts view and the “Open CRM” control connect this module to the Leads workspace of Section 11. Consumer communications and records throughout this module are handled in accordance with our Privacy Policy and the Communications provisions of these Terms.
The Phone & CRM module is a business call-management service and is not intended for, and must not be relied upon for, emergency calling. The module’s lines, forwarding, and interfaces do not provide traditional 911 service or transmit dispatchable location information, and emergency calls should be placed from a standard telephone service. You are responsible for informing your Authorized Users of this limitation.
Telephone and messaging services operate over third-party carrier networks and are subject to carrier availability, coverage, filtering, and regulatory conditions outside Dealers Auto Center’s control. The Platform is operated to provide the module reliably, but uninterrupted or fault-free calling and messaging cannot be guaranteed, and carrier-side labeling of calls (such as spam designations applied by carriers) is determined by carriers and their analytics partners. Upon termination of the add-on or your subscription, your provisioned number and stored communications are handled as provided in these Terms and our Privacy Policy, and you should export any records you require before termination.
The Pending Sign module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, is your workspace for transactions sent for electronic signing and not yet completed. When you send a sale’s documents for digital signing under Section 4.12 of these Terms (or through any module that initiates signing), the transaction appears here until every party has signed, together with counts of pending and completed signings. Every action described in this Section 13 is performed only when initiated by you or your Authorized Users.
Each pending signing is presented as a card identifying the vehicle, buyer, and deal, with a live status line indicating whether the transaction is awaiting other signers or is ready for your dealership’s signature, and the module indicates when it is your turn to sign. Status indicators reflect the signing service’s records and update as signers act; they are informational workspace indicators, and the executed documents themselves remain the record of what has and has not been signed.
A Sign as Dealer control opens your dealership’s signing step when it is your turn. Before the signing document opens, you select the destination — an email address or telephone number associated with your dealership — to which a one-time passcode is delivered, and the passcode is required to open and sign. Your dealership’s electronic signature is applied by the Authorized User who completes the verification, is attributed to your dealership under the passcode-attribution provisions of Section 4.12, and binds your dealership on the documents signed. You are responsible for limiting access to the destinations you select and for the authority of the Authorized User who signs.
A Track control presents the signing’s progress per signer: delivery channel and contact, whether the signer has viewed the documents, completed verification, and signed, with timestamps and technical event details recorded by the signing service (including device, browser, and network information captured in the audit trail). Tracking information serves two purposes: as an informational progress view for your follow-up, and as part of the signing audit record that accompanies the executed documents. Technical details are recorded as reported by signers’ devices and networks and are not independently verified.
A Resend link control re-delivers the signing invitation for the same documents to the signer’s contact details; nothing already signed is affected. Resent invitations are subject to the same delivery-accuracy responsibility as the original send under Section 4.12: invitations go to the contact details you entered.
A Cancel control withdraws the pending signing at your request: unsigned documents are voided, the signing links cease to function, and the vehicle returns to your Active Inventory under the lifecycle of Section 4.13. Choosing to edit a transaction that is out for signature likewise cancels the pending signing so that changes can be made, after which a new signing request must be sent, and the module requires your confirmation before either action. Cancellation withdraws only the pending, unsigned process: it does not affect documents already fully executed in prior completed signings, and any commitments you have made to the buyer outside the Platform are yours to address. Cancellations are recorded in your workspace.
When the final signer completes, the transaction leaves this module and is finalized under Sections 4.12(c) and 4.13 of these Terms: executed documents and the audit certificate are stored and delivered, and the vehicle moves to your Sold Inventory, where the transaction record is maintained as described in Section 5.
The AI Agent module (“Dax”), designed and built by Dealers Auto Center and made available at your request, provides an artificial-intelligence assistant that helps your dealership respond to consumer enquiries and perform other communication tasks you authorize. Dax is a paid add-on to your subscription, available only where you have subscribed to it at the listed price, and includes fair-use allowances; usage beyond the included allowances may be billed as metered usage, and allowances and rates may be revised prospectively with notice. The module is not activated, and no add-on charge begins, until activation is confirmed with your dealership, and you may deactivate it at any time through the controls described in Section 14.5.
Dax operates on a permissioned capability framework: each thing it can help with (for example, drafting responses to inbound leads) is a named capability that you enable or disable for your dealership, at an authority level you select, subject to non-overridable ceilings enforced by the Platform. When a capability is enabled, Dax drafts a proposed communication using the enquiry, your inventory and dealership information, and an artificial-intelligence language model provided by a third-party AI service, and places the draft in your Approval Queue. In the module’s current operation, no draft is transmitted to any consumer unless you or your Authorized User reviews it and approves it (with or without your edits); a draft you approve is sent to the consumer through the Platform’s delivery services, and a draft you skip is not sent. Where any capability is offered in the future at an autonomy level that transmits without per-message approval, it will operate only if you have expressly enabled that level for that capability, within the same guard framework.
Communications sent through Dax are your dealership’s communications to your customers. By approving a draft (or by enabling any capability that transmits at your selected authority level), you adopt the communication as your own, and you are responsible for its accuracy, its promises, and its compliance with the laws governing your communications, including consent and opt-out requirements. Artificial-intelligence drafting can produce content that is incorrect, incomplete, or unsuitable — including statements about vehicles, availability, pricing, or scheduling that do not reflect your actual inventory, prices, or capabilities — and you must review each draft against your own facts before approving it. Dealers Auto Center does not review drafts and makes no representation that any draft is accurate or appropriate to send.
The Platform enforces permanent, structural prohibitions on Dax that no configuration can override: Dax does not make or communicate credit decisions or adverse-action information; does not quote binding prices or negotiate final prices or payment terms; and does not sign or execute contracts on your behalf. These matters remain exclusively yours, performed by you through the modules that govern them. In addition, before any approved message is transmitted, the Platform applies a sequence of automated guards — including re-verification of the capability’s authorized level, the module’s enablement state, the delivery channel, and a suppression register of recipients who have opted out or whose addresses have failed — and a message failing any guard is not sent. Agent-drafted consumer communications identify that they are AI-assisted, and every draft, decision, configuration change, and transmission is recorded in the module’s audit log, which is available to your workspace.
The module provides your dealership with: per-capability enablement and authority-level controls, subject to the Platform’s ceilings; the Approval Queue, with approve, edit, and skip actions; and a stop control that immediately halts all agent activity for your dealership, with resumption at your election. Configuration changes take effect for future drafts and are recorded in the audit log. You are responsible for the configuration you select and for limiting Approval Queue access to Authorized Users with authority to communicate with your customers.
To draft communications, Dax processes the consumer’s enquiry and relevant workspace data (such as inventory and dealership details), which are transmitted to the third-party artificial-intelligence service for the purpose of generating the draft, subject to that provider’s enterprise terms, and handled in accordance with our Privacy Policy. The module is designed not to include sensitive consumer identifiers in drafts, and consumer information processed by the agent remains subject to the protections stated elsewhere in these Terms. Prompt instructions, capability designs, and the agent framework are proprietary to Dealers Auto Center and may be revised at any time to improve safety and quality, without any obligation to maintain prior drafting behavior.
Dax is an assistant. It does not guarantee response times, lead conversion, appointment attendance, sales, or any business outcome, and descriptive statements about its capabilities (such as answering after hours or booking tours) describe features as configured and enabled for your dealership, not results. Availability of the module depends on the Platform and on the third-party AI and delivery services it uses, and capabilities may be added, modified, capped, or withdrawn as the module develops, with material changes communicated as provided in these Terms.
The BHPH module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, is a servicing workspace for the in-house financed accounts your dealership originates through Finance (Buy-Here-Pay-Here) transactions under Section 4 of these Terms. In every account serviced through this module, you are the creditor and holder of the retail installment contract. Dealers Auto Center provides record-keeping and communication software: it is not a creditor, holder, servicer, collection agency, or credit reporting agency; it does not own, purchase, or collect any receivable; and nothing in this module constitutes legal, accounting, or collections advice. You are responsible for holding every license your financing activity requires, including licensure under the Texas Finance Code administered by the Office of Consumer Credit Commissioner where applicable.
The module presents portfolio counters — active accounts, portfolio balance, amounts due this week, past-due amounts, and late or defaulted account counts — together with search by buyer, VIN, or account number and status filtering, and lists each account with its buyer, vehicle, account number, next due date and amount, balance, payment terms, and status. All portfolio figures are computed from the account terms and payments recorded in your workspace and are informational management indicators subject to the recorded-data limitations stated in Section 15.5.
Each account presents the loan terms recorded from the originating transaction — amount financed, interest model, annual percentage rate, payment frequency and amount, term, and first payment date — together with an amortization schedule showing each installment’s due date, payment, principal and interest allocation, resulting balance, and status (including paid, partial, late, and scheduled). The schedule is computed by the Platform from the contract terms you recorded, applying published Texas retail-installment methodology. It is arithmetic performed on your data: the executed retail installment contract, not the schedule, governs the buyer’s obligations, and you are responsible for ensuring the terms recorded in the module match the executed contract and for the lawfulness of the rates, charges, and terms of every contract you originate, including under the Truth in Lending Act and Texas Finance Code Chapter 348.
The Record Payment view permits you to record a payment received — amount, date, method, and an optional note — and to send the buyer a branded payment receipt by email to the address you confirm, which you may edit or decline per payment. Applying a payment updates the account’s balance, schedule statuses, and portfolio figures, and generates internal notifications to your dealership as configured. The payment history presents every recorded payment with per-payment controls to re-send a receipt or to void the entry; voiding reverses the recorded entry and recomputes the account, and is an accounting correction in your records — it does not by itself create or extinguish any obligation between you and your buyer, and corrections are your responsibility to make accurately. Receipts are your communications to your customer, and email receipts depend on the accuracy of the address you provide.
The module records the payments you enter and computes balances, due amounts, past-due figures, and statuses from those entries and the recorded terms. The ledger displays your records as recorded; it is not a statement of account rendered to the buyer, an accounting system of record, or a representation by Dealers Auto Center that any amount is owed, has been received, or is past due. You are responsible for reconciling the ledger against your actual receipts, for the accuracy of every entry, for rendering any statements or payoff figures you provide to buyers, and for retaining the records your servicing activity requires by law.
Status indicators such as past-due, late, and default classifications, and any payment reminders the Platform sends at your configuration, are servicing conveniences computed from your recorded data. Every collections decision and action is yours alone: determining whether an account is in default under the contract; the content, timing, and lawfulness of collection communications; late charges, deferments, and payment arrangements, within the limits of Texas Finance Code Chapter 348 and your contract; credit reporting, if you report; and repossession, sale, surplus, and deficiency handling, which are governed by your contract and applicable law, including the Texas Uniform Commercial Code. Dealers Auto Center takes no collections action, communicates no demand, and repossesses nothing; reminder messages sent at your configuration are your communications, subject to the Communications provisions of these Terms.
Account records contain your buyers’ financial information and payment histories, which are held in your workspace subject to the safeguards and confidentiality provisions of these Terms, handled in accordance with our Privacy Policy, never published, and not disclosed by Dealers Auto Center to third parties except as described in our Privacy Policy or as required by law. As the creditor, your own handling of account information is subject to the privacy and safeguards obligations described in Section 10.5 of these Terms.
The Invoicing module, designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer, permits you to create, deliver, track, and collect invoices for your dealership’s charges. Three invoice templates are provided at your request — Service Invoice (repairs, labor, and parts), Sale Invoice (vehicle sales), and Custom Invoice (any other charge) — together with module counters (outstanding, paid this month, overdue, and drafts), search, and status filtering. Every invoice and every action described in this Section 16 is created or performed only at the direction of you or your Authorized Users.
The creation workflow permits you to select or enter the customer (including name, email address, and telephone number), compose line items, apply tax at your configured treatment, and generate the invoice as a numbered, dealership-branded document bearing your business identity, produced as a PDF. Every invoice is your billing instrument: the customer, line items, amounts, tax treatment, and payment terms are yours, and you are responsible for their accuracy and lawfulness — including, for service invoices, compliance with laws governing repair billing and estimates, and, for all invoices, correct tax charging and remittance under the calculation provisions of Section 4.5 of these Terms. Dealers Auto Center generates and transmits invoices at your direction and is not a party to the underlying charge.
Invoices are delivered at your direction by email to the address you provide, as a branded message with the invoice attached, or, where only a telephone number is provided, by text message with a link to the invoice. Each invoice card presents a delivery and engagement timeline — generated, sent, delivered, opened, reminder sent, and paid, with timestamps and counts — assembled from delivery reports and standard engagement signals. These indicators are informational and subject to the same limitations as Section 6.6 of these Terms: engagement signals depend on the recipient’s software and may be missing, delayed, or inaccurate, and no indicator is a representation that a customer did or did not receive or read an invoice. Delivery depends on the accuracy of the contact details you provide.
Each invoice may carry a payment link — presented on the invoice, copyable, and included in deliveries — through which the customer pays online via the payment processor into your connected account, subject in full to the electronic payment collection provisions of Section 4.9 of these Terms, including its approval, dispute, and reimbursement provisions. The payment link itself is the access credential to the payment page: anyone holding the link can view and pay the invoice, so you should send links only to the intended customer. Payment statuses shown in the module reflect processor and delivery reporting; the ledger and status provisions of Section 5.10 of these Terms apply, and collection of any unpaid invoice remains your responsibility — Dealers Auto Center does not collect debts.
A Send reminder control dispatches a reminder for an outstanding invoice at your request, and, where enabled, the Platform sends automated reminders on a disclosed schedule, ceasing automatically when the invoice is paid or voided, when the recipient is suppressed (including by opt-out or delivery failure), or after twelve months. Reminders are your communications to your customer, subject to the Communications provisions of these Terms, including consent and opt-out requirements, and you may stop reminders for any invoice at any time.
A Void control withdraws an invoice at your request: its payment link ceases to accept payment, automated reminders stop, and the invoice is marked void in your records. Voiding is a records action in your workspace; it does not by itself create, forgive, or extinguish any obligation between you and your customer, and any adjustment to the underlying charge is a matter between you and your customer.
Invoices, their delivery records, and their payment records are your business records, held in your workspace subject to the confidentiality provisions of these Terms and our Privacy Policy, and subject to your own retention obligations for billing and tax purposes. Customer contact information you enter is handled in accordance with our Privacy Policy and used to deliver the invoices and reminders you direct.
(a) Active Balance is the receivables ledger designed and built by Dealers Auto Center and made available to you at your request as a subscribing Dealer. It gives you a place to track completed non-finance sales on which a balance remains owed, to record the payments you receive against that balance, to send payment receipts, and to schedule automatic payment reminders.
(b) Active Balance covers cash and other non-finance sales — sales recorded in your Dealer Workspace under the retail cash sale type, including sales settled by cash, wire, card, check, or out-of-state arrangement. Buy Here Pay Here and other financed sales are not handled in Active Balance. Those sales are governed by Section 15 and are tracked in a separate ledger built for the terms of a retail installment contract.
(c) Every account shown in Active Balance originates from a sale you or your Authorized Users completed in the Sell Inventory module under Section 4. Active Balance does not create a sale, a contract, or a payment obligation of any kind. Whatever a buyer owes you arises from the sale documents you and that buyer executed, not from any figure, counter, or ledger entry displayed in this module.
(a) The Active Balance landing view lists your accounts and displays summary counters, which as released include Open Accounts, Total Outstanding, Collected to Date, and Paid Off. These counters are computed from records you and your Authorized Users have entered into the Dealer Workspace. They are on-screen conveniences, not financial statements, and they are not prepared in accordance with any accounting standard. Where a counter is not available for your account it displays as a dash rather than a figure.
(b) The list may be searched by buyer, account number, or sale identifier, filtered by status, and sorted — including by balance. Search, filter, and sort control only what is displayed to you; they do not alter any underlying record.
(c) Each row displays, as released, the account number, buyer name, vehicle, sale type, sale status, the date the record was created, the date of the last payment recorded against it, the total due, and the current balance. Accounts with no payment recorded display a dash in place of a last-payment date.
(d) The status shown on each row mirrors the status of the underlying sale record in Sell Inventory and Sold Inventory. A sale you have voided continues to appear in Active Balance for record-keeping purposes and continues to display the figures last recorded against it. As stated in Section 5, voiding a sale record within the platform records an action taken in your books; it does not rescind a transaction, extinguish an obligation, or determine what — if anything — remains owed. You are solely responsible for determining whether any amount is owed on any account, whatever the platform displays.
(a) Selecting an account opens its record, which is identified by the sale account number and the buyer name and displays three summary figures: Total Due, Current Balance, and Paid to Date.
(b) The account record is organized, as released, into the tabs described in Sections 17.4 through 17.9: Record Payment, Payment History, Receipts, Reminders, and Buyer Info. Each function operates only on the single account you have opened and only within your Dealer Workspace.
(a) The Record Payment tab lets you enter a payment you have received. The fields available as released are Payment Amount and Payment Date (both required, with the payment date defaulting to the current date and remaining editable by you), Payment Method, Late Fee, Miscellaneous or Other Fee, Next Payment Date, and Notes, together with a checkbox — checked by default — electing to email a receipt to the buyer.
(b) When you submit an entry, the platform recalculates the balance by adding any late fee and any miscellaneous or other fee you entered and subtracting the payment amount, and it records the resulting balance against the account. The platform will reject an entry that would drive the balance below zero rather than reducing it to zero or recording a credit. If you need to record a refund, a credit, or an overage, you must handle it outside this module and in accordance with your own accounting practices.
(c) Active Balance does not process, transmit, hold, or escrow funds, and no money moves through Dealers Auto Center in this module. You collect payment from your buyer by your own means, through your own accounts and payment relationships. Recording a payment here is a bookkeeping entry made by you. We do not verify that any payment was in fact received, that funds cleared, or that a payment was not later reversed, returned, charged back, or dishonored, and we do not adjust your ledger when any of those things occur. Where any online payment collection function is made available in connection with a sale record, it is governed by Section 4.9, including the approval and chargeback provisions of that Section.
(d) You are responsible for the accuracy and completeness of every entry, for applying payments and fees in the manner required by the buyer's executed sale documents and by applicable law, and for determining whether any late fee or other charge you enter is permitted under those documents and under Texas law. The presence of a Late Fee field or a Miscellaneous or Other Fee field is not advice that any such charge may lawfully be assessed.
(a) The Payment History tab displays the ledger for the account, showing for each entry the date, payment method, amount, resulting balance, and any notes you recorded. The ledger is append-only: entries are retained in the order they were made, and corrections are recorded as additional entries rather than by editing or deleting history, as described in Section 17.8.
(b) The payment history is an internal record of what you entered. It is not a statement of account, a payoff quotation, a demand for payment, an invoice, a receipt of funds, or a tax document, and it is not prepared for delivery to any buyer, lender, auditor, or taxing authority. Consistent with Sections 5.10 and 15.5, any payoff figure, final accounting, or statement you provide to a buyer must be determined by you from the executed sale documents and your own books.
(c) Where an account has no entries, the tab reports that no payments have been recorded. That display reflects the absence of entries in the platform and is not a determination that no payment was received.
(a) If the receipt election remains checked when you record a payment, the platform emails a receipt to the buyer email address on the sale record. Receipts are delivered as a tracked link rather than as an attached document, and no PDF is generated or attached.
(b) The Receipts tab reports a delivery lifecycle for each receipt, which as released proceeds through generated, sent, delivered, opened, and seen. These indicators describe how mail systems and link requests behaved and are inherently approximate. They are subject to the same limits stated in Section 6.6: images may be blocked or pre-fetched, security scanners and mail providers may open links automatically, forwarded messages may register activity attributable to someone other than the buyer, and an absence of activity does not establish that a message was not received or read. Delivery telemetry is not evidence that the buyer read, understood, accepted, or agreed to anything.
(c) A receipt reflects the entry you made and nothing more. It is not an accord and satisfaction, a release, a payoff letter, a lien release, a title document, or an acknowledgment by Dealers Auto Center that any payment was received. Any acknowledgment of payment given to a buyer is given by you.
(d) Email delivery depends on third-party mail infrastructure, on the receiving provider, and on the accuracy of the address on the sale record. We do not warrant that any receipt will be delivered, delivered on time, or delivered to the intended recipient.
(e) The receipt link opens a page that displays the payment and the resulting balance without requiring the recipient to sign in. The link is itself the credential: anyone who obtains it can view the receipt. This is by design, so that your buyer is not required to hold an account with us, and it follows the same approach stated in Section 16 for payment links. You are responsible for the accuracy of the email address on the sale record, and you accept that a receipt sent to a mistyped or outdated address may disclose your buyer's name, vehicle, payment amount, and outstanding balance to whoever receives it. Where a receipt has been misdirected, you are responsible for any notification obligation that misdirection creates under applicable law.
(a) The Reminders tab lets you configure an automatic reminder schedule for the account. The settings available as released are Cadence — either monthly on a fixed day of the month, or a custom interval of every stated number of days — together with Day of Month or Interval as applicable, Lead Days (the notice period before the due date), and an optional Expected Amount, and controls to Save Schedule, Pause, Resume, and Stop the schedule and to trigger an immediate send. Reminder delivery is reported in the same tab.
(b) Reminders are sent by email to the buyer contact address on the sale record, with a copy to your dealership. You are responsible for maintaining a working dealership address at which those copies are received, and for reviewing them so that you know what is being sent in your name.
(c) A saved schedule recurs until the recorded balance reaches zero, at which point it stops automatically, and it skips a cycle where a payment has already been recorded for that cycle. These behaviors are driven entirely by what has been entered into the ledger. If a payment you received is not recorded, a reminder may be sent to a buyer who has already paid; if a payment is recorded in error, a reminder may be suppressed for a buyer who has not.
(d) The Expected Amount is a display convenience for the reminder message. It does not determine, alter, or evidence what the buyer owes, and it does not amend the sale documents.
(e) The immediate-send control transmits an actual reminder message rather than rendering a preview. You are responsible for confirming the recipient and the content before using it.
(f) Reminders are your communications to your customer, sent at your direction and on your schedule. Dealers Auto Center provides the scheduling mechanism; it does not originate, review, approve, or personalize the message, and it does not decide whom to contact or how often. You are solely responsible for the content, timing, frequency, and legality of every reminder sent from your workspace, including compliance with the CAN-SPAM Act, the Texas Debt Collection Act (Tex. Fin. Code ch. 392), any applicable state or federal debt-collection or unfair-practices law, and — for any text-message channel released under Section 12 — the Telephone Consumer Protection Act, applicable do-not-call requirements, and the consent and opt-out obligations described in that Section. You are responsible for honoring opt-out, cease-communication, and dispute requests promptly, including by pausing or stopping the schedule.
(g) Dealers Auto Center is not a debt collector, is not a creditor, and does not collect any amount on your behalf or on behalf of any third party. Consistent with Section 15.6, collection activity of every kind — including any communication beyond the automated reminders you schedule, and any repossession, charge-off, or referral to a collection agency — is undertaken by you alone, in your own name, at your own risk, and under your own legal obligations.
(a) A payment entry recorded in error may be reversed, and an optional reason may be recorded with the reversal. Because a reversal changes the recorded balance, it is protected by a one-time passcode and may be completed only by a person who supplies that passcode. The passcode is sent to the Dealer, never to the buyer, at a destination you select at the time of the request — by email or, where the text-message channel is available under Section 12, by text. You are responsible for the destination you choose and for restricting access to it.
(b) Consistent with Section 13, a reversal completed after successful passcode verification is attributed to your dealership and binds your dealership, regardless of which of your Authorized Users initiated or completed it. Passcode delivery depends on third-party mail and messaging infrastructure and is not guaranteed; you should maintain a working email destination so that a reversal is not blocked by a failed text message.
(c) A reversal is recorded as an offsetting entry. The original entry is retained in the payment history, the offsetting entry is added, and the balance is recomputed. Nothing is deleted, and no entry is edited after the fact. This preserves the ledger as an audit record of what was entered and when.
(d) Consistent with Sections 5.12 and 15.4, a reversal records an accounting correction in your own books. It does not return money to a buyer, cancel a transaction, alter the buyer's obligation, or create any obligation on our part. If a refund is due, you are responsible for making it by your own means and for any resulting tax, title, or reporting consequence.
(a) The Buyer Info tab displays reference information drawn from the underlying sale record — as released, the buyer name, email address, telephone number, sale type, and sale status. The information is presented so that the person working the account can identify and contact the buyer; it is not the authoritative record of the sale, which lives in Sell Inventory and Sold Inventory under Sections 4 and 5.
(b) The accuracy of this information depends entirely on what was entered when the sale was recorded. You are responsible for its accuracy and for correcting it at the source. Reminders and receipts are sent to the contact information on the sale record, and a wrong address or number will send your customer's payment information to the wrong person.
(c) Buyer information handled in this module is subject to Section 10.5 and to your own obligations as a financial institution under the Gramm-Leach-Bliley Act and the FTC Safeguards Rule. This information is visible to every Authorized User you have granted access to your workspace, and you remain responsible under Section 1 for controlling that access and for removing Authorized Users who leave your dealership.
(a) Ledger entries, receipts, reminder schedules, and delivery indicators are retained and made available to you in accordance with the retention terms referenced in Sections 3.19 and 5.14. You remain responsible for retaining your own copies of every record you are required to keep under the Texas Transportation Code, the rules of the Texas Department of Motor Vehicles, applicable tax law, and any other authority that applies to your dealership. You should not treat this module as your only or permanent archive.
(b) Active Balance is provided on an as-available basis. Interruption or unavailability of the module does not suspend, toll, excuse, or alter any obligation between you and your buyer, and does not relieve you of any obligation to send a notice, apply a payment, or maintain a record by any deadline that applies to you.
(a) Active Balance is a record-keeping and communication tool. We do not warrant that any balance, total, counter, or ledger figure it displays is accurate, complete, current, or suitable for any accounting, tax, lending, audit, or legal purpose, because every one of those figures is derived from data you and your Authorized Users entered.
(b) We do not provide accounting, bookkeeping, tax, collection, or legal advice, and nothing in this module constitutes such advice. Consistent with Section 3.14, the presence of a ledger does not make Dealers Auto Center your accountant or your books of record. You are responsible for maintaining your own books, for reconciling this module against them, and for retaining the records the law requires you to keep.
(c) We do not warrant that any receipt or reminder will be delivered, that any delivery indicator is accurate, that a scheduled reminder will send on any particular date, or that the scheduler will operate without interruption. Scheduled sending depends on the availability of the platform and of third-party mail and messaging infrastructure. You should not rely on the reminder scheduler as your only means of communicating with a buyer about an amount owed.
(d) The disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Inventory Tax module was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It assists you in preparing the Texas Comptroller of Public Accounts Form 50-246, Dealer's Motor Vehicle Inventory Tax Statement, from the sales you have already recorded in your Dealer Workspace, and in transmitting the prepared statement by email to the recipients you designate.
(b) The module draws the vehicles you sold during a reporting month from your own sale records under Sections 4 and 5, applies the tax factor you enter, produces a completed rendering of the official Comptroller form, and archives what it produced. Every step is initiated by you or your Authorized Users.
(c) The module prepares a document. It does not file anything, does not pay anything, and does not represent you before any taxing authority. Section 18.2 governs this Section entirely and controls over any contrary implication elsewhere.
(a) Dealers Auto Center is not a certified public accountant, an enrolled agent, a tax attorney, a tax return preparer, a tax professional, or your agent or representative for any tax purpose, and nothing in this module or these Terms creates any such relationship. Nothing produced by, displayed in, or sent from the Inventory Tax module is tax, accounting, or legal advice, and no part of it may be relied upon as such.
(b) The obligation to file a Dealer's Motor Vehicle Inventory Tax Statement is yours alone. Under the Texas Property Tax Code, a dealer of motor vehicles must file the statement with the county tax assessor-collector and file a copy with the county appraisal district, on or before the tenth day of the month following the month in which the vehicles were sold, and must retain a copy. You are solely responsible for filing accurately, completely, and on time, with the correct offices, in the manner and form those offices require, and for every consequence of failing to do so, including penalties, interest, and any action taken by a taxing unit.
(c) Generating a statement in this module is not filing it. Emailing a statement from this module is not filing it, and is not proof that it was filed, received, accepted, or timely. Whether a county tax office or appraisal district accepts email delivery, in what format, to what address, and with what confirmation is determined by those offices, not by us. You are responsible for confirming with each office that your filing method is acceptable and that your filing was in fact received.
(d) You are responsible for determining what you are required to file, when, and where; for confirming current requirements with the Texas Comptroller, your county tax assessor-collector, and your county appraisal district; and for engaging your own qualified tax professional. The presence of this module, of any field within it, or of any reminder generated by it is not a determination that a filing is or is not required of you.
(e) This module addresses the monthly Form 50-246 only. It does not prepare the annual Form 50-244 Dealer's Motor Vehicle Inventory Declaration, any rendition, any sales-tax return, any franchise-tax report, or any other filing of any kind, and its use does not satisfy any of those obligations.
(a) Before a statement can be generated, you complete the module's Settings. The fields available as released are a county selector that populates the office directory, the name, address, telephone number, and email address of the County Tax Office, the name, address, telephone number, and email address of the Appraisal District, the Inventory Tax Factor, the Account Number, the General Distinguishing Number (GDN), the name, title, and telephone number of the responsible person, the business start date, a typed signature, and a drawn Authorized Signature.
(b) Every value in Settings is supplied by you, and every value carried onto a generated statement is your representation. This includes your GDN, your account number, the identity and title of the person shown as responsible, and the office names and addresses to which the statement is directed.
(c) The county selector populates office names, addresses, telephone numbers, and email addresses as a convenience, from directory information compiled by us. Directory information changes, and we do not warrant that any populated office name, address, telephone number, or email address is current, correct, or the proper destination for your filing. You are responsible for verifying each populated value against the office's own published information before relying on it, and for correcting it where it is wrong.
(d) You are responsible for keeping Settings current, including when your county assignment, tax factor, GDN, account number, responsible person, or contact information changes. A statement generated after such a change but before Settings is updated will carry the outdated information.
(a) The unit property tax factor is assigned to your dealership by your county and is entered by you into Settings. Dealers Auto Center does not obtain, calculate, verify, update, or validate your tax factor, and does not receive it from any county, appraisal district, or other authority.
(b) You are solely responsible for obtaining the correct factor from your county, for confirming it each year or whenever it is reassigned, and for entering it accurately. The module validates only that a factor greater than zero is present. It does not and cannot determine whether the value you entered is the factor actually assigned to you.
(c) An incorrect factor produces an incorrect statement and an incorrect amount of tax on every unit in the reporting period. That error, and every consequence of it, is yours.
(a) For the reporting month you choose, the module lists the qualifying sales recorded in your Dealer Workspace, showing for each the sale date, sale type, account number, buyer name, vehicle description, vehicle identification number, sale price, and computed unit property tax, together with counters for total units, total sales, the tax factor in effect, and total unit property tax.
(b) The list reflects only what you and your Authorized Users recorded in the platform. A sale completed outside the platform, a sale not yet entered, a sale entered with the wrong date, a sale entered under the wrong type, or a sale entered with the wrong price will be omitted from the list or will appear incorrectly. The module cannot know about a sale you did not record, and does not reconcile the list against your books, your bank, your title work, or any state record.
(c) You select which listed units are included in the statement. The list is presented with per-unit selection, and only the units you have selected are carried onto the generated form.
(d) This is a significant responsibility. Texas law requires the statement to report every motor vehicle sold in the reporting period. Deselecting a unit, or generating a statement while any qualifying sale is unrecorded or unselected, produces an incomplete filing. The selection control exists so that you can exercise your own judgment as to what your filing must contain — for example, where a transaction is not a qualifying sale, or is reportable in a different period. Dealers Auto Center does not review, question, verify, or warn about your selection, does not determine which sales are reportable, and accepts no responsibility for any unit omitted from, or improperly included in, a statement you generate. Determining what must be reported is yours alone, and you should confirm it with your tax professional.
(a) The module computes the unit property tax for each selected vehicle by multiplying the recorded sale price of that vehicle by the tax factor you entered, and computes the period total as the sum of those amounts. Amounts are rounded to two decimal places.
(b) The sale price used is the price recorded on the sale record in your Dealer Workspace. You are responsible for ensuring that the price recorded on each sale is the correct basis for unit property tax under applicable law and under your county's requirements, and for correcting any sale record that is wrong before generating a statement.
(c) This arithmetic is a convenience, not a tax determination. It does not determine what you owe, does not account for any credit, adjustment, exemption, exception, proration, penalty, or interest, and does not address any circumstance in which the ordinary computation does not apply. You are responsible for verifying every figure before you rely on it, sign it, or send it.
(a) When you generate a statement, the module completes the official Comptroller Form 50-246 template with your Settings information, the units you selected, the computed amounts, and your signature, and then flattens the result so that the completed form is delivered as a fixed document rather than an editable one.
(b) Generation is blocked where required Settings are missing, and a warning is presented where your business address is absent. These checks confirm the presence of a value, not its correctness. They do not verify that any value is accurate, current, or appropriate for your filing, and passing them is not an indication that a statement is complete, correct, or fit to file.
(c) A generated statement is a rendering of the official form produced from the data available at the moment of generation. You are responsible for reviewing every generated statement in full before signing conduct occurs, before sending it, and before filing it, and for correcting your records and regenerating where anything is wrong.
(d) Official forms are revised from time to time by the Comptroller. We do not warrant that the template in use is the current revision, that it satisfies the format any particular office requires, or that a generated statement will be accepted by any office. You are responsible for confirming that what you file is the form your offices require.
(a) Settings allows you to record a typed signature and to draw an Authorized Signature, which is applied to the signature line of each statement the module generates for your dealership.
(b) By recording a signature in Settings, you adopt that signature as your electronic signature for this purpose, you represent that you are authorized to sign the statement on behalf of your dealership, and you authorize Dealers Auto Center to apply it to each statement generated from your workspace. Where the signature is that of another person, you represent that you have that person's authorization to record and apply it.
(c) The signature is stored and applied automatically to each statement generated thereafter, without a further signing step and without further prompting. You should understand and accept that consequence before recording it. Every statement bearing your recorded signature is signed by you and binds your dealership, and you are responsible for it whether or not you reviewed it before it was generated or sent.
(d) The statement carries a certification as to the truth and correctness of its contents. That certification is made by you, not by Dealers Auto Center. You are solely responsible for the truth, accuracy, and completeness of every statement signed with your recorded signature, including for any consequence of a false, incomplete, or inaccurate filing. Dealers Auto Center makes no certification, attestation, or representation to any taxing authority on your behalf and does not review any statement before your signature is applied to it.
(e) You are responsible for controlling access to your Dealer Workspace under Section 1, including for restricting which Authorized Users can reach the Inventory Tax module, generate a statement, or send one. A statement generated by any of your Authorized Users bears your recorded signature and is attributed to your dealership. You are responsible for removing or replacing a recorded signature when the person who recorded it, or the person authorized to sign, leaves your dealership or ceases to hold that authority.
(a) Before sending, the module offers a PDF preview of the generated statement. It then presents an editable list of recipient email addresses, pre-populated from the County Tax Office and Appraisal District addresses in your Settings, to which you may add further addresses, and an Approve & Send action that transmits the statement to the addresses shown.
(b) The preview exists so that you review the statement before it is sent, and approving is your affirmation that you have reviewed it and that it is correct. Dealers Auto Center does not review any statement before or after sending.
(c) You are solely responsible for the recipient list, including for verifying that each address is the correct and currently accepted address for the office you intend to reach, for removing addresses that are wrong or outdated, and for the consequences of sending to an incorrect address. A statement sent to a wrong address discloses your dealership's information, your buyers' names, and your vehicle and sale data to whoever receives it, and you are responsible for any notification obligation that misdirection creates.
(d) Email delivery depends on third-party mail infrastructure and on the receiving systems of the offices you address. We do not warrant that any statement will be delivered, delivered on time, delivered intact, or not filtered as unwanted mail, and the absence of an error is not confirmation of delivery, receipt, acceptance, or filing. Where the deadline matters — and it always does — you should independently confirm receipt with each office and should not rely on this module as your only means of filing.
(a) The module presents reminders regarding the preceding month's statement, which as released appear as a banner within the module, as a bar across your dashboard, and as a daily email. The reminder is styled as due during the first ten days of the month and as past due thereafter, may be dismissed for the current day, and may be permanently cleared for a month by confirming that you have filed it.
(b) Reminders are an unmonitored convenience, not a compliance service. Dealers Auto Center does not track your filing obligations, does not monitor whether you have filed, does not determine your deadline, and does not undertake any duty to notify, warn, or remind you of anything. The presence, absence, timing, wording, or styling of a reminder has no bearing on what you are required to file or when, and no reminder is a determination that a filing is due or that a deadline has passed.
(c) A failure of any reminder to appear, to be delivered, or to be delivered on time does not excuse, extend, or affect any filing obligation or deadline, and Dealers Auto Center has no liability arising from any reminder that was not generated, not delivered, dismissed, suppressed, or overlooked.
(d) Confirming that you have filed clears the reminder for that month within the platform. It is a display setting only. It is not a filing, not evidence of a filing, and not a representation by Dealers Auto Center that anything was filed.
(a) The module supports preparing a statement for a month in which no qualifying sales were recorded, producing a statement reporting zero units and no unit property tax, with your dealership, office, and signature information present.
(b) This capability exists because a monthly filing obligation may continue while your general distinguishing number is active, whether or not you sold a vehicle. Whether you are required to file for any month, including a month with no sales, is a question of law for you and your tax professional, not a function of what this module offers.
(a) Dealers Auto Center does not collect, hold, escrow, transmit, or remit any tax, prepayment, penalty, or interest of any kind, and no money moves through this module. Prepaid unit property tax is remitted by you, directly to the taxing authority, by means you arrange.
(b) Generating or sending a statement does not pay anything, does not initiate any payment, and does not create any escrow or trust. You are solely responsible for remitting the correct amount to the correct authority by the applicable deadline.
(a) The module retains a record of the statements generated from your workspace and of the addresses to which they were sent. Retention is governed by the terms referenced in Sections 3.19 and 5.14.
(b) You are required to retain your own copy of every statement you file, together with the underlying records, for the period the law requires, and you must not rely on this module as your only or permanent archive. Consistent with Section 3.14, this module is not your books of record and does not perform accounting for you.
(c) The history record reflects what the platform generated and attempted to send. It is not a filing record, not a receipt from any office, and not evidence that any statement was filed, received, accepted, or timely.
(a) We do not warrant that any statement generated by this module is accurate, complete, correct, current, compliant, acceptable to any office, or fit to file, because every figure on it derives from data you supplied, a factor you entered, and a selection you made.
(b) We do not warrant that the form template in use is the current official revision, that the county directory is accurate, that any computation reflects current law, or that the module reflects any change in law, rule, form, deadline, or county practice. Tax law and local requirements change, and we do not undertake to monitor them for you.
(c) We do not warrant that any statement, reminder, or notification will be generated, sent, delivered, or received, or that the module will be available at any particular time, including during a filing period. Unavailability of the module does not extend any deadline or excuse any obligation.
(d) To the fullest extent permitted by law, Dealers Auto Center is not liable for any tax, penalty, interest, fee, assessment, audit cost, professional fee, or other loss arising from the preparation, content, selection, computation, signature, transmission, timeliness, or non-filing of any statement, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Operating Costs module was designed and built by Dealers Auto Center and is made available to you at your request as a subscribing Dealer. It is a place to record the overhead of running your dealership — rent, utilities, insurance, license fees, and similar costs — so that those figures can be summarized on screen and carried into the profit-and-loss view described in Section 19.9.
(b) Operating Costs is deliberately separate from the per-vehicle cost records kept in your inventory. Per-vehicle costs answer what an individual unit cost you; operating costs answer what it costs to keep the doors open. The module does not allocate overhead to any vehicle, deal, or department, and does not perform cost accounting of any kind.
(c) Every category, rule, expense, amount, date, and reminder in this module is created and maintained by you or your Authorized Users. Dealers Auto Center does not supply, verify, source, reconcile, or audit any figure recorded here, and does not receive any of your cost data from any vendor, bank, landlord, insurer, or third party.
(a) Consistent with Section 3.14, Operating Costs is a bookkeeping and planning convenience within the platform. It is not an accounting system, a general ledger, a bookkeeping service, an expense-management or accounts-payable system, or your books of record, and it does not apply generally accepted accounting principles or any other accounting framework.
(b) Dealers Auto Center is not your accountant, bookkeeper, controller, financial advisor, or tax professional, and nothing displayed in, computed by, produced by, or exported from this module is accounting, financial, tax, or legal advice. You are responsible for maintaining your own books and records and for engaging your own qualified professionals.
(c) The module does not apply accrual accounting, does not recognize prepaid or deferred amounts, does not compute depreciation or amortization, does not handle payroll, payroll taxes, benefits, or withholding, does not track accounts payable or vendor balances, does not distinguish capital expenditures from operating expenses, and does not determine whether any cost is deductible, capitalizable, or reportable. Whether any amount you record here is treated correctly for accounting or tax purposes is a question for your own professionals, and any tax matter is further subject to Section 18.2.
(a) The module seeds a set of default categories on first use — as released, Rent, Electricity, Water, Gas, Garage Liability Insurance, General and Employee Insurance, Security Systems, Business Property Tax, Real Estate Property Tax, Auction Access Fees, License Renewals, and Other — and you may add categories of your own.
(b) The default categories are a convenience list, not a chart of accounts, not a recommendation, and not a representation that they are complete, correct, or appropriate for your dealership, your accounting method, or your tax position. They do not map to any standard account structure and should not be relied upon as one.
(c) You are solely responsible for how you categorize every cost. The module does not classify anything for you, does not detect a miscategorized entry, and does not warn when a cost is recorded in a category that does not fit it.
(a) A repeating cost is recorded as a rule rather than as a set of pre-created entries. A rule states a category, an amount, a schedule, and the period during which it is in effect. When an amount changes, the existing rule is closed as of a date and a new rule is created, so that the record of what applied during each period is preserved rather than overwritten.
(b) A rule is a statement of what you expect to owe, not a record of what you paid. Creating a rule does not create a payment, a liability, an obligation, or a commitment of any kind, and closing or deleting a rule does not cancel any agreement with any landlord, insurer, lender, utility, vendor, or other party. Your obligations to those parties arise from your agreements with them and are unaffected by anything you do in this module.
(c) Because a rule projects a cost forward on the schedule you set, the module will continue to project a cost after you have in fact stopped incurring it — for example, after a lease ends or a policy is cancelled — unless you close the rule. Keeping rules current is your responsibility.
(d) You are responsible for the accuracy of every rule, including its amount, schedule, effective dates, and category, and for correcting a rule that is wrong. Dealers Auto Center does not verify any rule against any invoice, statement, contract, or bank record.
(a) Variable and non-repeating costs are logged individually against a category and a date.
(b) A logged expense is a bookkeeping entry only. Recording it does not pay it, and no money moves through this module. Dealers Auto Center does not receive, hold, transmit, or remit any amount recorded here.
(c) The module reflects only what you have entered. A cost you incurred but did not log, a cost logged twice, a cost logged in the wrong period, and a cost logged in the wrong category will each produce a figure that does not match your books, your bank, or your actual spending. The module does not detect any of these conditions.
(a) The dashboard presents summary figures, which as released include the current month's total, a recurring monthly figure, a variable monthly figure, and an annualized figure, together with a breakdown of cost by category expressed as a monthly equivalent.
(b) These figures are estimates of run rate, computed by converting costs of differing periodicity into a common monthly basis. They are not statements of cash paid, cash due, or amounts owed in any period. A cost billed annually, quarterly, or semi-annually is shown as a monthly slice even in months in which nothing is paid, and a month in which a large annual bill is actually paid will show far less than the amount that left your account.
(c) The annualized figure is a projection produced by extending current monthly-equivalent costs forward. It is not a budget, a forecast, a commitment, or a prediction, and it assumes without inquiry that present costs continue unchanged.
(d) No summary figure in this module is a financial statement, is prepared in accordance with any accounting standard, or is audited, reviewed, or compiled. None of them may be furnished to a lender, investor, surety, franchisor, auditor, taxing authority, or court as though they were. If you need a statement of expenses for any such purpose, you are responsible for producing it from your own books and for its accuracy.
(a) The module presents an upcoming view listing costs projected to fall due, and permits you to enable a reminder on a rule with a lead time you choose. Reminders are presented within the platform and delivered by email to the recipients you configure, which as released may include your owner and administrator users and an additional address you specify.
(b) A due date shown in this module is the date you entered on the rule. It is not obtained from any vendor, biller, or third party, and the module does not know when anything is actually due. An incorrect or outdated date produces an incorrect reminder or none at all.
(c) Reminders are an unmonitored convenience, not a bill-payment, bill-presentment, or cash-management service. No reminder pays anything, schedules anything with any vendor, or notifies any third party. Dealers Auto Center does not monitor your obligations and undertakes no duty to notify, warn, or remind you of anything.
(d) A reminder that is not generated, not delivered, delivered late, filtered as unwanted mail, or overlooked does not excuse, extend, or affect any payment obligation you owe to anyone, and Dealers Auto Center has no liability for any late fee, penalty, interest, lapse in insurance coverage, service disconnection, default, or other consequence arising from a reminder that did not reach you or that you did not act on.
(e) Where you designate an additional reminder recipient, you represent that you are authorized to send that person your dealership's cost information and you are responsible for what is disclosed to them and for removing them when that authorization ends.
(a) You may export your operating-cost data in the formats offered from time to time. An exported file is a snapshot of your entries as of the moment of export.
(b) An export is not a financial statement, an accounting record prepared under any standard, or a document suitable for filing or submission to any third party without your own review. It carries forward whatever errors, omissions, and misclassifications exist in your entries.
(c) Once exported, the file leaves the platform's controls and its security is entirely your responsibility, including where you store it, how you transmit it, and who you allow to receive it.
(d) Exports are recorded in your activity log and a notification is sent to your dealership. This is a security feature for your benefit and is not a review, approval, or verification of the export or its contents. You are responsible for restricting which Authorized Users can export under Section 1, and for reviewing the notifications you receive.
(a) Figures from this module are carried into the platform's profit-and-loss view, where a gross figure derived from your sales records is reduced by an operating-cost figure to present a net figure, with the operating-cost deduction scaled to the reporting period you select.
(b) That net figure is an on-screen estimate only. It is derived entirely from data you entered on both sides — your sale records under Sections 4 and 5, and your cost entries under this Section — and it is scaled using the monthly-equivalent convention described in Section 19.6 rather than actual cash activity in the period.
(c) The profit-and-loss view is not a profit and loss statement, an income statement, or a financial statement of any kind. It is not prepared under generally accepted accounting principles or any other framework, is not audited, reviewed, or compiled, does not reflect accrual, depreciation, interest, payroll taxes, floor plan, owner compensation, or any item you did not record, and must not be furnished to any lender, investor, surety, floor-plan provider, franchisor, auditor, taxing authority, or court as though it were a financial statement.
(d) You must not represent any figure produced by this module as audited, reviewed, compiled, certified, or prepared by an accountant, and you must not attribute any such figure to Dealers Auto Center.
(a) Cost rules, logged expenses, category definitions, and reminder settings are retained and made available in accordance with the retention terms referenced in Sections 3.19 and 5.14. You remain responsible for retaining your own records — invoices, statements, contracts, receipts, and proof of payment — for the period the law requires, and you must not rely on this module as your only or permanent archive.
(b) Operating-cost data reveals the economics of your dealership. It is visible to every Authorized User to whom you grant access, and you remain responsible under Section 1 for controlling that access and for removing users who leave your dealership.
(c) The module is provided on an as-available basis. Interruption or unavailability does not suspend, excuse, or alter any payment obligation you owe to any third party.
(a) We do not warrant that any total, category breakdown, monthly equivalent, annualized projection, upcoming item, or net figure produced by this module is accurate, complete, current, or suitable for any accounting, tax, lending, audit, budgeting, or legal purpose, because every one of those figures derives from data you entered and rules you configured.
(b) We do not warrant that the module will detect a duplicate, missing, misdated, or miscategorized entry, an outdated rule, or a cost you never recorded.
(c) We do not warrant that any reminder or notification will be generated, sent, delivered, or received, or that the module will be available at any particular time.
(d) To the fullest extent permitted by law, Dealers Auto Center is not liable for any late fee, penalty, interest, coverage lapse, service interruption, default, tax consequence, professional fee, business decision, or other loss arising from the entry, categorization, projection, summarization, export, or reminder of any operating cost, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) DAC Lister was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It assists you in listing your own vehicle inventory on Facebook Marketplace by pre-filling the listing form in your own browser, on your own device, under your own Facebook account.
(b) As released, DAC Lister consists of three parts: a browser extension that you install and that fills the listing form in your browser; a service within the platform that supplies your vehicle data, photographs, and a generated description; and a page in your Dealer Workspace where you pair your browser, manage the queue, and see the status of each vehicle.
(c) DAC Lister is not a marketplace, a listing site, an advertising network, or a syndication feed operated by Dealers Auto Center. It does not host your listings, does not display them to consumers, and does not sell, broker, or arrange the sale of any vehicle. Dealers Auto Center is not a party to any listing, inquiry, negotiation, or sale arising from your use of it, and is not your agent or broker for any purpose.
(a) This is the central design principle of DAC Lister and it is a term of these Terms, not merely a description. The extension fills the listing form and then stops. You review each listing and you click Publish yourself. DAC Lister does not publish, post, submit, or transmit any listing to Facebook on your behalf, automatically or otherwise, and Dealers Auto Center never takes any action inside your Facebook account.
(b) Every listing published from your browser is published by you. It is your advertisement, made under your Facebook account, in your dealership's name, containing content you reviewed and approved by the act of publishing it. You are responsible for every listing you publish, without exception.
(c) You must not attempt to automate, script, bypass, or defeat the review-and-publish step, and you must not use DAC Lister in any manner that would cause a listing to be published without your review. Doing so is a material breach of these Terms, may violate the terms of the platform you are posting to, and may result in immediate suspension of your access to the feature under the suspension provisions of these Terms.
(d) Dealers Auto Center does not receive, request, store, or have access to your Facebook credentials, and cannot access your Facebook account.
(a) Facebook and Facebook Marketplace are operated by Meta Platforms, Inc., which is not affiliated with, endorsed by, sponsored by, or in any way associated with Dealers Auto Center. We have no relationship with, agreement with, or influence over Meta, and DAC Lister is not an authorized, certified, partner, or approved integration of any kind.
(b) Your use of Facebook Marketplace is governed entirely by your agreement with Meta, including its terms of service, commerce policies, advertising policies, and vehicle-listing rules. You are solely responsible for reading, understanding, and complying with those rules, for confirming that your use of a form-filling tool is permitted under them, and for any consequence of non-compliance.
(c) Meta may change its rules, its forms, its fields, or its platform at any time, without notice to us, and may do so in a way that breaks DAC Lister entirely or in part. We do not control and cannot predict any such change. We do not warrant that DAC Lister will continue to function, and we may modify, suspend, or discontinue it at any time, including where a platform change makes it unworkable or where continued operation would be inconsistent with a third party's rules.
(d) Meta may remove any listing, restrict any feature, or suspend, disable, or permanently ban your Facebook account, at its sole discretion, for reasons within or outside your control. Dealers Auto Center has no ability to prevent, appeal, reverse, or influence any such action, and accepts no responsibility or liability for any listing removal, account restriction, account loss, lost reach, lost leads, or lost sales arising from it. You accept that risk as a condition of using this feature.
(a) To connect the extension to your workspace, you generate a short numeric pairing code in your Dealer Workspace and enter it into the extension. The code is single-use and expires. On successful pairing, the extension holds a token that identifies your dealership for subsequent requests.
(b) The pairing code and the resulting token are credentials. Anyone who obtains a valid code can pair a browser to your dealership and retrieve your inventory data through the extension. You are responsible for generating codes only when you intend to pair, for not sharing or transmitting a code to anyone you have not authorized, and for every browser paired to your dealership.
(c) A paired browser retains access until it is unpaired or the token is invalidated. You are responsible for unpairing any browser that leaves your control, including a device belonging to a departing employee, a shared or public computer, and any device that is lost, sold, or transferred. Consistent with Section 1, activity conducted through a browser paired to your dealership is attributed to your dealership.
(a) The extension is software you install into your own browser from the extension store through which it is distributed, and its installation, permissions, and removal are controlled by you and by that store, not by us.
(b) The extension operates only within the scope of the permissions declared in its published manifest and enforced by your browser. As released, that scope is limited to the Facebook and Dealers Auto Center websites and to local storage of the pairing token. It does not read your browsing history, does not access other websites, tabs, or accounts, does not read or transmit your passwords or payment information, and does not intercept your network traffic. Your browser, not Dealers Auto Center, enforces these limits, and the published manifest is the authoritative statement of them.
(c) The extension is updated from time to time through the extension store. You are responsible for keeping it current, and we do not warrant that an outdated version will continue to function.
(d) Handling of information by the extension is described in our published privacy policy, which governs that subject and is incorporated by reference.
(a) When you run a session, the platform supplies to the extension the vehicle data and photographs from your own inventory records — as released, the year, make, model, mileage, price, body style, colors, transmission, and photographs — together with a description generated as described in Section 20.7.
(b) As released, the description may include a contact block containing your dealership's business name, address, public contact telephone number, and website, which you may enable or disable. Information you cause to be published in a listing becomes public. You are responsible for the contact information carried in your records and for ensuring that the number and address published are the ones you intend to be public.
(c) Everything published is drawn from records you and your Authorized Users created. An error in a vehicle record — a wrong price, wrong mileage, wrong year, a photograph of the wrong vehicle — will be carried into the listing exactly as recorded. Dealers Auto Center does not verify, inspect, appraise, or confirm any vehicle detail or photograph, and does not review any listing before or after it is filled.
(d) As released, the platform may exclude certain classes of vehicle from the queue. Any such filter is a convenience, not a compliance control, and does not determine what may lawfully or permissibly be advertised.
(a) The platform generates a listing description from your vehicle record and applies a filter intended to remove certain restricted phrases, including common credit and financing language that listing platforms commonly prohibit.
(b) The filter is a best-effort convenience, not a compliance review, a legal review, or a policy-compliance guarantee. It matches a fixed set of phrases and cannot recognize an equivalent phrase, a misspelling, a variation, a foreign-language equivalent, or anything you type yourself. It does not determine whether your listing complies with Meta's policies, with advertising law, with credit-advertising rules, or with anything else.
(c) A description that passes the filter is not approved, cleared, or reviewed by Dealers Auto Center. You are responsible for reading every description in full before you publish it and for editing anything that should not appear.
(a) Every listing you publish is your advertisement, and you are solely responsible for its content, accuracy, and legality. This includes compliance with the Texas Deceptive Trade Practices Act, Texas motor-vehicle dealer advertising rules and the rules of the Texas Department of Motor Vehicles, the Federal Trade Commission's Used Motor Vehicle Trade Regulation Rule and the Buyers Guide requirement, the Truth in Lending Act and Regulation Z where credit terms are stated, the Equal Credit Opportunity Act, fair-housing and fair-lending advertising restrictions where applicable, odometer-disclosure requirements, and every other advertising, disclosure, licensing, and consumer-protection requirement that applies to a licensed motor-vehicle dealer.
(b) You are responsible for the accuracy of every price, payment, mileage, condition, history, feature, warranty, and availability statement you publish, for disclosing what must be disclosed, for not advertising a vehicle you cannot sell or do not have, and for honoring what you advertise.
(c) Dealers Auto Center does not review, approve, edit, monitor, or endorse any listing, and makes no representation that any listing complies with any policy, rule, or law. No feature of this module — including the generated description, the phrase filter, the contact block, or the eligibility filters — is advertising, legal, or compliance advice, and the presence of a field or a filter is not a determination that any content is permissible.
(d) You must not use DAC Lister to publish a listing for a vehicle that is not in your inventory, for a vehicle you are not licensed or authorized to sell, on behalf of another dealer or seller, or in a manner that misrepresents who is selling the vehicle.
(a) The platform applies pacing between vehicles, a daily volume limit, and a posting window, which as released may be configured for your dealership.
(b) These controls exist to make a posting session resemble ordinary human activity and to reduce — not eliminate — the risk that a platform treats your activity as abusive. They are a precaution, not a protection. We do not warrant that observing them will prevent listing removal, rate limiting, feature restriction, or account suspension, and no cap, window, or pacing interval is a representation that a given volume of posting is safe, permitted, or acceptable to any platform.
(c) You remain responsible for confirming that your posting volume and behavior are permitted under the rules of the platform you are posting to.
(a) The workspace page shows each vehicle's state within the queue — as released including posted, taken down, skipped, queued, and not yet posted — and allows you to queue, skip, restore, relist, and mark a vehicle for take-down.
(b) These states describe what the platform recorded about your session. They are not read from Facebook and do not report the actual live status of any listing. A listing removed by Meta, edited by you directly on Facebook, expired, or never successfully published may still show as posted here, and the reverse may also occur. The listing platform, not this module, is the authoritative record of what is live.
(c) Take-down is not automatic. Marking a vehicle for take-down records your intent and directs you to the place where removal is performed. You must remove the listing yourself, and Dealers Auto Center cannot and does not remove any listing from Facebook.
(d) Selling a vehicle, marking it sold, or removing it from inventory in the platform does not remove any live listing. You are solely responsible for promptly removing the listing for any vehicle that is sold, withdrawn, or otherwise unavailable, and for every consequence of a listing that remains live for a vehicle you can no longer sell — including any claim that the continued advertisement was deceptive, a bait advertisement, or otherwise unlawful.
(a) The platform records pairing events, queue state, and session activity for your dealership, retained in accordance with the terms referenced in Sections 3.19 and 5.14. These records reflect activity within the platform only and do not record what occurred inside your Facebook account.
(b) You are responsible under Section 1 for controlling which Authorized Users may pair a browser, run a session, or manage the queue, and for the conduct of every person to whom you grant that access.
(a) We do not warrant that DAC Lister will fill any field correctly, completely, or at all, that it will match any make, model, or option to the values a third-party form expects, that it will upload any photograph, or that a filled listing is accurate or ready to publish. Reviewing every filled listing before publishing is yours, and the act of publishing is your confirmation that you did.
(b) We do not warrant that DAC Lister is compatible with, permitted by, or will continue to work with Facebook, Facebook Marketplace, your browser, or the extension store through which it is distributed, or that it will remain available at all.
(c) We do not warrant any result from any listing — no reach, impressions, inquiries, leads, responses, or sales — and we make no representation about the commercial value of posting your inventory anywhere.
(d) To the fullest extent permitted by law, Dealers Auto Center is not liable for any listing removal, account restriction, account suspension or loss, platform penalty, regulatory action, consumer claim, advertising-law liability, lost lead, lost sale, or other loss arising from your use of DAC Lister or from any listing you publish, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Inventory Feeds module was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It transmits a file describing your own vehicle inventory to third-party automotive marketplaces with which you hold an account, using credentials you supply, on a recurring schedule.
(b) As released, the module supports the marketplaces offered from time to time in your Dealer Workspace, which presently include Carsforsale.com, CarGurus, and AutoTrader. For each, you configure the connection, enable or disable transmission, test the connection, preview what would be sent, transmit on demand, and review a log of past transmissions.
(c) Inventory Feeds is a transmission mechanism. It does not host, display, publish, distribute, promote, or sell anything. Dealers Auto Center does not operate any marketplace, does not control what any marketplace does with a file it receives, and is not a party to any listing, inquiry, negotiation, or sale arising from a marketplace, and is not your agent or broker for any purpose.
(a) Each marketplace is an independent third party operating under its own agreement with you. Using this module requires that you hold your own active account, subscription, or arrangement with that marketplace, on whatever commercial terms it sets. Nothing in these Terms provides, includes, discounts, or guarantees any marketplace account, subscription, placement, or service, and your subscription to the platform does not pay for any of them.
(b) Your use of each marketplace is governed entirely by your agreement with that marketplace, including its listing rules, content policies, data requirements, and fees. You are solely responsible for reading, understanding, and complying with them, and for any consequence of non-compliance.
(c) Where Dealers Auto Center holds a data-provider or syndication arrangement with a marketplace, that arrangement exists between us and that marketplace only. It does not make us your agent, does not make that marketplace our subcontractor, does not give you any right under it, and does not make us responsible for anything the marketplace does or fails to do. We are not affiliated with, endorsed by, or sponsored by any marketplace, and no marketplace endorses, certifies, or is responsible for the platform.
(d) A marketplace may change its file specification, transport requirements, credential scheme, or policies at any time, without notice to us, in a way that breaks a feed in whole or in part, and may terminate your account or ours. We do not control any such change and do not warrant that any feed will continue to function.
(a) Transmission requires connection details and credentials issued to you by the marketplace and entered by you or your Authorized Users into your Dealer Workspace. Dealers Auto Center does not obtain, issue, or hold any credential on your behalf and cannot obtain one for you. You are responsible for requesting credentials, for entering them correctly, for keeping them current, and for updating them when the marketplace changes them.
(b) By entering credentials and enabling a feed, you authorize Dealers Auto Center to connect to that marketplace as you, using those credentials, and to transmit your inventory data on the schedule described in Section 21.5, until you disable the feed or remove the credentials. That authorization is a standing one, and each transmission is made at your direction.
(c) You are responsible for ensuring that your credentials permit this use under your agreement with the marketplace, and for any consequence of authorizing a transmission you were not permitted to authorize.
(d) Credentials you enter are stored in encrypted form and used only to transmit your feed. You are responsible for restricting which Authorized Users may view, enter, or change feed configuration under Section 1, and for removing credentials when a feed is discontinued or an account is closed.
(a) A feed file is generated from your own inventory records and, as released, may include vehicle identification numbers, stock numbers, year, make, model, trim, body style, mileage, price, colors, transmission, engine and fuel details, equipment and options, descriptions, and references to your vehicle photographs.
(b) Not every vehicle in your inventory is transmitted. Eligibility is determined by rules applied at generation — as released, a vehicle must carry an active status and must meet the minimum data requirements of the feed, including having a price and at least one photograph. A vehicle that is unpriced, unphotographed, incomplete, incorrectly statused, or otherwise ineligible is silently excluded. The preview shows what would be sent and what would be excluded, and reviewing it is your responsibility.
(c) Some values are derived or supplied where your record is incomplete — for example, a stock number derived from the vehicle identification number where none is recorded. Derived values are conveniences and may not match your own records or the value a marketplace expects.
(d) Everything transmitted comes from records you and your Authorized Users created. Dealers Auto Center does not verify, inspect, appraise, correct, or confirm any vehicle detail, price, mileage, history, condition, equipment, or photograph, and does not review any feed file before it is sent. An error in a vehicle record is transmitted exactly as recorded, to every marketplace you have enabled.
(e) Where a marketplace retrieves your photographs from a location referenced in the feed, you authorize that retrieval and the display of those photographs by that marketplace, and you represent that you hold all rights necessary to transmit, license, and publish every photograph and description in your records for that purpose.
(a) Feeds are not real time. Each enabled feed transmits on a recurring schedule set by us, typically once per day, with different marketplaces transmitting at different times. You may also transmit on demand.
(b) A change you make in the platform does not reach a marketplace until the next transmission, and does not appear publicly until that marketplace processes the file — which may take additional time entirely outside our control. This applies to every change: a new vehicle, a price change, a photograph, a correction, and a removal.
(c) This delay is inherent to feed-based syndication and is not a defect. Where timing matters — a price correction, a sold vehicle, a vehicle you can no longer sell, or an advertisement that must come down — you must not rely on the feed. Transmit on demand, or remove or correct the listing directly with the marketplace, or both.
(d) We may change, stagger, suspend, or discontinue any schedule, and may suspend transmissions during maintenance or deployment windows.
(a) Marking a vehicle sold, removing it from inventory, or changing its status in the platform does not immediately remove any live listing on any marketplace. The change is communicated on the next transmission, and removal then depends on the marketplace processing it.
(b) You are solely responsible for ensuring that no vehicle remains advertised after it is sold, withdrawn, or otherwise unavailable, including by removing or updating the listing directly with the marketplace where the feed has not yet taken effect.
(c) You accept sole responsibility for every consequence of a listing that remains live for a vehicle you cannot sell, including any claim, complaint, or enforcement action alleging bait advertising, false advertising, or a deceptive trade practice.
(a) Each transmission attempt is recorded in a run log showing its outcome. Where an attempt fails, the module may retry within limits we set, and does not retry indefinitely. Certain failures — including rejected credentials — are not retried automatically, because repeated attempts can cause a marketplace to lock your account.
(b) Transmission depends on your credentials, your marketplace account, the marketplace's servers, network conditions, and the availability of the platform, and any of them may fail. A transmission may be delayed, incomplete, rejected, or missed entirely.
(c) Dealers Auto Center does not warrant that any feed will transmit on any occasion, on schedule, completely, or successfully, and does not undertake to notify you of a failed or missed transmission. Monitoring the run log and confirming that your inventory is appearing correctly on each marketplace is your responsibility, and you should check it regularly rather than assuming a feed is running.
(d) Where we operate monitoring, retry, or recovery mechanisms, they are internal operational measures for the benefit of the platform, not a service level, a guarantee, or a commitment to you, and we may change or remove them at any time. Coverage may differ between marketplaces, and no such mechanism creates any duty to detect, report, or remedy a failure of your feed.
(a) Once a file is delivered, what happens to it is entirely within the marketplace's control. A marketplace may accept, reject, delay, queue, partially import, transform, reformat, truncate, re-price, re-order, suppress, or decline to display any part of your inventory, at its discretion and under its own rules.
(b) Dealers Auto Center does not control and does not warrant whether your vehicles appear, when they appear, how they appear, how long they remain, where they rank, what they cost, or what results they produce. No placement, visibility, ranking, lead volume, or sale is promised.
(c) A marketplace may display your inventory on other sites and through partner networks under its own arrangements. We do not control, approve, or monitor onward distribution, and are not responsible for how your inventory appears anywhere.
(d) Where you also send the same inventory to a marketplace by another route — a different vendor, a partner network, or direct entry — you are responsible for the resulting conflicts, including duplicate listings, competing updates, and stale data overwriting current data. We cannot detect or resolve such conflicts.
(a) Every vehicle transmitted becomes your advertisement on the marketplace that displays it, and you are solely responsible for its content, accuracy, and legality — including compliance with the Texas Deceptive Trade Practices Act, Texas motor-vehicle dealer advertising rules and the rules of the Texas Department of Motor Vehicles, the Federal Trade Commission's Used Motor Vehicle Trade Regulation Rule and the Buyers Guide requirement, the Truth in Lending Act and Regulation Z where credit terms appear, odometer-disclosure requirements, and every other advertising, disclosure, and consumer-protection requirement applicable to a licensed motor-vehicle dealer, as further described in Section 20.8.
(b) Dealers Auto Center does not review, approve, edit, monitor, or endorse any vehicle record or description transmitted, and no feature of this module is advertising, legal, or compliance advice. The fact that a vehicle passed the eligibility rules and was transmitted is not a determination that its content is accurate, permissible, or lawful.
(c) You must not transmit a vehicle you do not have, cannot sell, or are not licensed or authorized to sell, and must not misrepresent who is selling it.
(a) Where a feed supports receiving data from a marketplace, imported records are recorded and import errors are logged for your review.
(b) Imported data originates with the marketplace and is not verified by us. We do not warrant that any import is complete, accurate, or timely, that any record was received, or that any error was detected. Reviewing import results and error logs is your responsibility.
(a) We may add, change, suspend, or discontinue any feed or marketplace integration at any time, including where a marketplace changes its requirements, terminates an arrangement, or where continued operation would be inconsistent with a third party's rules or our obligations.
(b) We may suspend a feed where transmission is repeatedly failing, where credentials are rejected, where a marketplace requests it, or where continued attempts risk harm to your account or ours.
(c) On termination of your subscription or of a feed, transmissions stop. Stopping transmission does not remove any listing already live on any marketplace, and you remain responsible for removing your inventory from any marketplace where it should no longer appear.
(a) Feed configuration, run logs, and import error records are retained and made available in accordance with the terms referenced in Sections 3.19 and 5.14. The run log records what the platform attempted and what it observed; it is not a record of what any marketplace did, published, or displayed.
(b) You are responsible under Section 1 for controlling which Authorized Users may configure, enable, disable, or run a feed, and for the conduct of every person to whom you grant that access.
(a) We do not warrant that any feed file is accurate, complete, correctly formatted, or conformant to any marketplace's current specification, that any field maps correctly, or that any vehicle is correctly included or excluded — because every value derives from records you created and every specification belongs to a third party who may change it without notice.
(b) We do not warrant that any transmission will occur, succeed, or be timely; that any marketplace will accept, import, or display your inventory; or that any feed will remain compatible or available.
(c) We do not warrant any result — no exposure, impressions, inquiries, leads, or sales — and we make no representation about the commercial value of syndicating inventory to any marketplace.
(d) To the fullest extent permitted by law, Dealers Auto Center is not liable for any missed, delayed, failed, incomplete, duplicated, or erroneous transmission; for any listing that appears, fails to appear, or remains live when it should not; for any marketplace fee, penalty, account restriction, or termination; or for any consumer claim, advertising-law liability, lost lead, lost sale, or other loss arising from your use of Inventory Feeds, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Website Manager was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It is where you view your live storefront, choose the design it uses, and ask us for customization work.
(b) As released it presents three tabs: My Website, showing your live site, its active design, its connected addresses, and your published vehicle count; Demo Websites, a gallery of the storefront designs available to you, each viewable as a working demonstration and selectable for your own site; and Request Customization, a form by which you ask us for changes beyond what the standard designs provide.
(c) The storefront displays the inventory and business information in your Dealer Workspace. Everything a consumer sees on it comes from records you and your Authorized Users created, and every change you make to those records changes the site.
(a) As released, your inventory may be reached at up to three addresses: your own custom domain, where you have connected one; a subdomain of a domain we control, derived from your workspace identifier; and a marketplace page within the Dealers Auto Center site, at a path derived from that identifier.
(b) These are three views of the same inventory, not three separate businesses. A vehicle published to one is published to all, and a change made once appears on all.
(c) The subdomain and the marketplace page are addresses on domains we own. They are licensed to you for the term of your subscription and are not your property. We may change, reassign, relocate, or retire any subdomain, workspace identifier, path, or marketplace address at any time, and on termination of your subscription your right to use them ends and they stop resolving to your inventory. You should not print, advertise, or otherwise commit to a subdomain or marketplace address as though it were permanently yours. Section 22.6 governs your own domain, which is different.
(d) The marketplace page displays your inventory alongside that of other dealers within the Dealers Auto Center site. Its design, arrangement, ordering, and presentation are ours and may change at any time, and we do not warrant any placement, ordering, or visibility within it.
(a) The gallery presents the storefront designs available to you. Selecting one activates it for your storefront, and you may change your selection.
(b) A demonstration site is an illustration, not a promise. A demonstration is populated with sample or another dealer's data, and how a design looks with your inventory depends on your photographs, your vehicle records, your logo, your business hours, and how complete they are. We do not warrant that your site will resemble any demonstration.
(c) The designs, their code, layouts, styling, and all components are our intellectual property or that of our licensors and are licensed to you for use on your storefront for the term of your subscription only. You receive no ownership of any design, and you may not copy, extract, resell, redistribute, or reuse any design, template, layout, code, or component outside the platform, or use it to build or operate a site not served by us. On termination, your right to use every design ends.
(d) We may add, modify, update, replace, or retire any design at any time, including a design you have active, and may change how designs behave, what they display, or how they are arranged. Where a design you have active is retired, we may migrate your storefront to another. We do not warrant that any particular design will remain available.
(e) The designs are provided as they are. They are not bespoke to your dealership, are not designed to your specification, and are not warranted as fit for any particular presentation, market, brand, or purpose.
(a) Your storefront is your advertisement to the public, and you are solely responsible for everything it displays — every vehicle, price, payment, mileage, photograph, description, disclosure, disclaimer, term, hour of business, address, and telephone number.
(b) This includes compliance with the Texas Deceptive Trade Practices Act, Texas motor-vehicle dealer advertising rules and the rules of the Texas Department of Motor Vehicles, the Federal Trade Commission's Used Motor Vehicle Trade Regulation Rule and the Buyers Guide requirement, the Truth in Lending Act and Regulation Z where any credit term, payment, rate, or financing statement appears, the Equal Credit Opportunity Act, odometer-disclosure requirements, and every other advertising, disclosure, licensing, and consumer-protection requirement applicable to a licensed motor-vehicle dealer, as further described in Section 20.8.
(c) You are responsible for supplying and maintaining any disclosure, disclaimer, term of use, privacy notice, or consent mechanism your storefront requires, including any notice required by law regarding data collection, tracking, communications, or consumer rights. The presence or absence of any such element in a design is not advice that it is or is not required of you.
(d) Dealers Auto Center does not review, approve, edit, monitor, or endorse your storefront or anything on it, does not verify any vehicle, price, or photograph, and makes no representation that any storefront complies with any law, rule, or standard.
(e) You represent that you hold all rights necessary to publish every photograph, logo, mark, description, and other item you cause to appear on your storefront, and you are responsible for any claim that any of it infringes, misappropriates, or violates the rights of another.
(a) The storefront collects consumer submissions — as released, availability inquiries, offers, information requests, credit and loan applications, and similar forms — and delivers them into your Dealer Workspace under Sections 10 and 11.
(b) A consumer who submits a form on your storefront is your prospective customer, and the information they provide is yours to handle and protect. Your obligations with respect to that information, including under the Gramm-Leach-Bliley Act and the FTC Safeguards Rule, are as described in Section 10.5.
(c) You are solely responsible for how you respond to and communicate with anyone who contacts you through your storefront, including obtaining any consent required before calling, texting, or emailing them, and complying with the Telephone Consumer Protection Act, applicable do-not-call rules, and the requirements described in Section 12.
(d) We do not warrant that any submission will be captured, delivered, delivered intact, or delivered promptly, and you should not rely on the storefront as your only channel for receiving customer contact.
(a) A domain name you register remains yours. Connecting it to your storefront does not transfer it, does not give us any ownership or interest in it, and does not make us its registrant. You remain responsible for registering it, renewing it, paying for it, and maintaining control of the account at which it is registered. If your registration lapses, your site goes dark, and we cannot recover it for you.
(b) To connect a domain, you direct its records to the platform. You are responsible for making and maintaining that configuration, and for any interruption caused by a change to it, whether made by you, your registrar, your prior provider, or anyone else with access to it.
(c) We arrange the transport-layer security certificate for a connected domain while it is served by us. Certificate issuance and renewal depend on third-party certificate authorities and on your domain's configuration remaining correct, and we do not warrant that a certificate will issue or renew, or that your site will remain reachable over a secure connection.
(d) On termination of your subscription, or on discontinuation of your storefront, we stop serving your domain. Your domain remains yours and you may repoint it wherever you choose. We are not obligated to continue serving it, to redirect it, to forward traffic, to preserve any address, or to maintain any certificate after termination, and we are not responsible for any downtime, lost traffic, broken link, or search-ranking consequence arising from the change. You are responsible for repointing your domain promptly.
(e) Where a domain has been registered in our name on your behalf, we will, at your written request made within a reasonable period after termination and provided your account is settled in full, cooperate in transferring it to you or to a registrar you designate, subject to the registrar's rules, applicable transfer restrictions and waiting periods, and payment of any registration, renewal, or transfer costs. We do not guarantee that any transfer will be permitted or completed by any particular date.
(f) You represent that you have the right to use every domain you connect, and that doing so does not infringe any trademark or other right. You are responsible for any claim arising from your domain, and we may decline to serve, or cease serving, any domain that is the subject of a dispute or complaint.
(a) The Request Customization tab is an intake form by which you describe changes you would like — as released, matters such as colors, logo placement, layout, domain connection assistance, and other requests — and send them to us.
(b) Submitting a request is a request, not an order, and creates no obligation on our part. We do not commit to reviewing, responding to, accepting, quoting, scheduling, or performing any request, and we do not commit to any response time. Nothing in the form, and no acknowledgment of receipt, is an acceptance, a quotation, an estimate, or a promise that any work will be done.
(c) Customization work is outside your subscription. Where we agree to perform work, its scope, schedule, fees, and terms will be agreed separately in writing before work begins, and those terms will govern that work. Absent a separate written agreement, no customization is included in, promised by, or payable under your subscription.
(d) Anything we create in performing customization work — code, layouts, designs, components, and derivatives of our existing designs — remains our intellectual property and is licensed to you on the same basis as the standard designs under Section 22.3(c), unless a separate written agreement provides otherwise. Content you supply remains yours, and you grant us the license necessary to use it in performing the work.
(e) You are responsible for the accuracy and lawfulness of everything you ask us to publish, including any text, image, logo, claim, price, or disclosure, and for holding the rights to it. We may decline any request.
(a) Your storefront is provided on an as-available basis and depends on the platform, on third-party hosting and network infrastructure, on certificate authorities, and on your own domain configuration. We do not warrant uninterrupted or error-free availability, and we may take your storefront offline for maintenance, deployment, or repair.
(b) We may change the storefront's structure, features, addresses, templates, and behavior at any time, including in ways that change how it appears or how its pages are addressed.
(c) We make no representation or warranty regarding search-engine visibility, indexing, ranking, traffic, impressions, leads, conversions, or sales. Search engines index and rank at their own discretion, using methods they control and change without notice, and no feature of the storefront is an assurance that your site will be indexed, ranked, found, or effective. The platform is not a search-engine-optimization, marketing, or advertising service.
(d) Accessibility compliance for your public-facing site is your responsibility. We do not warrant that any design conforms to the Americans with Disabilities Act, the Web Content Accessibility Guidelines, or any other accessibility standard or requirement, and you are responsible for assessing your obligations and for any claim arising from the accessibility of your storefront.
(a) You are responsible under Section 1 for controlling which Authorized Users may change your design, connect or disconnect a domain, publish or unpublish inventory, or submit a customization request, and for the conduct of every person to whom you grant that access.
(b) On termination, your storefront stops being served at every address, the subdomain and marketplace page cease to resolve, and the designs cease to be licensed to you. Your own domain is treated as provided in Section 22.6.
(c) Your inventory records, photographs, and business information remain subject to the data and retention terms referenced in Sections 3.19 and 5.14, and you remain responsible for retaining your own copies of anything you need.
(a) We do not warrant that your storefront will display any vehicle, price, photograph, or detail correctly, completely, or at all, or that it will render correctly in every browser, on every device, or at every screen size — because every value displayed derives from records you created and rendering depends on software we do not control.
(b) We do not warrant that any design, address, feature, or integration will remain available, unchanged, or compatible, or that your site will be reachable at any particular time.
(c) We do not warrant any commercial result from having a storefront — no traffic, inquiries, leads, or sales.
(d) To the fullest extent permitted by law, Dealers Auto Center is not liable for any downtime, lost traffic, lost lead, lost sale, search-ranking change, broken link, certificate failure, domain interruption, consumer claim, advertising-law liability, accessibility claim, or intellectual-property claim arising from your storefront, its content, its designs, its addresses, or your domain, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Website tile on your dashboard was designed and built by Dealers Auto Center and is made available to you at your request as a subscribing Dealer. It is a shortcut, not a separate service. It shows the address at which your storefront is being served and opens that storefront in a new browser tab.
(b) Where no storefront address is available for your dealership, the tile instead directs you to the Website Manager so that you can set one up.
(c) Your storefront itself — its designs, the addresses it is served at, the content it displays, your custom domain, consumer submissions, availability, and every related right and responsibility — is governed entirely by Section 22. Nothing in this Section adds to, limits, or varies Section 22, and this Section confers no right or service beyond the shortcut described in it.
(a) The address shown on the tile is resolved from your workspace configuration — your connected custom domain where one is recorded, and otherwise the subdomain derived from your workspace identifier.
(b) What the tile displays reflects your recorded configuration, not the actual live state of your website. The tile does not check whether your site is reachable, whether your domain resolves, whether a certificate is valid, or whether any page loads correctly. A tile indicating that a site exists is not confirmation that your site is up, and a tile indicating that no site is set up is not confirmation that your site is down. Either display may be inaccurate or out of date, including where configuration has changed recently or where the underlying information has not yet loaded.
(c) You must not rely on this tile to determine whether your website is working. Where the availability of your site matters, verify it by visiting it directly. Dealers Auto Center does not monitor your storefront's availability, does not undertake to notify you if it becomes unreachable, and is not liable for any downtime, lost traffic, lost lead, or lost sale arising from reliance on what this tile displayed.
(a) Selecting the tile opens your storefront as any visitor would see it. It does not place you in an editing, preview, or administrative mode, and nothing you do on the public site changes your records. Changes to your storefront are made in the Website Manager under Section 22 and in your inventory records under Sections 3 and 4.
(b) What the storefront displays is your advertising, and your responsibility, as set out in Section 22.4. Viewing your site through this tile is not a review or approval of its contents by Dealers Auto Center.
(c) We may change, relocate, or remove this tile at any time, and its presence or absence does not affect your storefront or any right under Section 22.
(a) The Print Center was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It is a library of document generators, each presented as its own tile, that produce completed documents from information in your Dealer Workspace and information you enter — including official forms of the Texas Comptroller of Public Accounts, the Texas Department of Motor Vehicles, and the Federal Trade Commission, together with dealer-operational documents.
(b) As released, the library includes generators for the FTC Buyers Guide in its as-is form, in English and in Spanish; the window sticker, alone and combined with the Buyers Guide; the Texas Sales and Use Tax Resale and Exemption Certificate, Form 01-339; a bill of sale for a vehicle your dealership is acquiring; the Bonded Title Application or Tax Collector Hearing Statement of Fact, Form VTR-130-SOF; the Rebuilt Vehicle Statement, Form VTR-61; and the ASE Safety Inspection form, Form VTR-64. We may add, modify, or remove generators at any time, and the presence of a tile is not a representation that the document it produces is required, sufficient, or appropriate for any transaction of yours.
(c) Every document generated in the Print Center is generated at the direction of you or your Authorized Users, from data you selected or entered, and every document produced is your document. This Section applies to every generator in the library, present and future, unless a generator is expressly governed elsewhere in these Terms.
(a) The Print Center prepares documents. It does not tell you which documents your transaction requires, does not determine whether a form applies to your situation, does not file anything with any authority, and does not submit anything anywhere. Which forms a given sale, acquisition, title action, or tax position requires — and where, when, how, and by whom each must be signed, delivered, displayed, or filed — is a question of law that is yours alone, to be resolved with your own counsel and with the authority that administers each form.
(b) Dealers Auto Center is not a law firm, a document-preparation service regulated as such, a title service, a tax professional, or your agent before any authority, and nothing in the Print Center — including the selection of tiles offered, the wording of any field, any default value, and any generated output — is legal, tax, or compliance advice. Any matter touching tax is further subject to Section 18.2.
(c) Generating a document is not executing it, delivering it, displaying it, or filing it. A generated Form 01-339 is not a claimed exemption; a generated VTR-130 is not a bonded-title application on file; a generated Buyers Guide is not a displayed Buyers Guide. Each form has effect only when you complete the steps the law attaches to it, and completing those steps is your responsibility.
(a) Several generators complete official government forms, either by filling the authority's own published form or by producing a faithful rendering of it. Those forms belong to the authorities that publish them, are governed by those authorities' instructions, and are revised by those authorities from time to time without notice to us.
(b) We do not warrant that any template or rendering in the Print Center is the current revision of the official form, that it satisfies the format any office requires, or that a document generated from it will be accepted by any county tax office, appraisal district, regional service center, court, lender, or other recipient. Before relying on a generated official form, you are responsible for confirming that it matches the authority's current published version and its current instructions.
(c) Where an official form carries instructions, notices, or warning language, the generator reproduces them as part of the form. Reproducing them is not adopting them, explaining them, or advising you about them. Reading and complying with a form's instructions is your responsibility.
(a) Each generator fills a document from your inventory records, your dealership profile, and the entries you make on the generator's page. Every value on a generated document is your representation — including your dealership's name as configured for display, your license and permit numbers, vehicle identification numbers, odometer readings, prices, dates, and every answer to every question a form asks.
(b) Dealers Auto Center does not verify any value against any title record, state database, permit registry, or other source, does not review any generated document, and does not warrant that any field is filled correctly, completely, or in the manner the authority expects. A wrong or outdated value in your records — a license number, a permit number, a business name that does not match your license, an incorrect vehicle detail — is carried onto the document exactly as recorded, and a mismatch between a generated document and the records of the authority receiving it may cause that document to be rejected, with every consequence of rejection falling on you.
(c) You are responsible for reviewing every generated document in full before it is signed, printed, displayed, delivered, or filed, and for regenerating after correcting any error at its source.
(a) Certain forms in the library contain certifications, affirmations, or statements of fact made under penalty of law — including statements on title-related applications and rebuilt-vehicle filings, and the certification on a resale or exemption certificate, misuse of which can carry criminal penalties under Texas law.
(b) Every certification on a generated document is made by the person who signs it, not by Dealers Auto Center. The generator's role ends at placing your data on the form. You and each signer are solely responsible for the truth, accuracy, and completeness of every answer and every certification, and for every consequence of a false, incomplete, or mistaken statement — and the fact that a value was auto-filled from your records does not diminish that responsibility in any way.
(c) Where a form asks questions that must be answered — including yes-or-no questions bearing on title, condition, or eligibility — the answers are yours. The generator does not suggest, validate, or evaluate any answer.
(a) The Buyers Guide generators produce the guide in its as-is form. The Federal Trade Commission's Used Motor Vehicle Trade Regulation Rule governs when a Buyers Guide is required, which version and language must be used, what it must state, how it must be completed, where and how it must be displayed on the vehicle, and how it must be incorporated into the sale. All of that is your obligation, not ours.
(b) You are solely responsible for determining whether the as-is form is lawful and appropriate for the vehicle and the transaction — including where a warranty is in fact offered, where a service contract changes what may be disclaimed, and where state law limits or conditions an as-is sale — and for using the Spanish-language guide wherever the Rule requires it, including in sales conducted in Spanish. The availability of an as-is tile is not a representation that an as-is sale is available to you.
(c) Generating a Buyers Guide does not display it. The Rule requires the guide on the vehicle before it is offered for sale; printing and posting it, keeping it current, and delivering it as the Rule requires are yours.
(a) The window sticker generators produce a display document from your vehicle record — price, description, features, and related details. A displayed sticker is your advertisement, subject to the advertising responsibilities described in Section 20.8, and every value on it is your representation to the consumer standing in front of the vehicle.
(b) You are responsible for keeping displayed documents current. A price change, a correction, or a sale in your records does not change a sticker already printed and posted. Replacing a stale sticker is yours, and the consequences of a displayed price or statement that no longer matches your records are yours.
(a) Certain generators route a document for electronic signing — by you, by a seller, by an applicant and co-applicant, or by other parties — through the platform's signing pipeline, with signer identity supported by one-time passcode verification. Electronic signing of Print Center documents is governed by the signing provisions of Section 4.12, which apply here in full, including the attribution of a signature completed after passcode verification.
(b) Whether a particular form may be signed electronically, and whether a given recipient will accept an electronically signed version, is determined by the authority or recipient, not by us. Some offices require ink signatures, notarization, or original documents. The availability of an electronic signing path in the Print Center is not a representation that any authority will accept its output, and you are responsible for confirming each recipient's requirements before relying on an electronically signed form.
(c) Where a generator supports recording that a document was signed on paper outside the platform, that record is your statement, not our observation. We did not witness the signing, and the record's accuracy is your responsibility.
(d) Where a generated document is emailed to a seller, applicant, or other recipient, the delivery limitations of Section 17.8(d) apply: delivery depends on third-party mail systems, is not guaranteed, and an address you entered incorrectly may disclose the document — and the personal information on it — to the wrong recipient, with any resulting notification obligation falling on you.
(a) Each generator retains a history of the documents generated from your workspace, together with their event records and, where applicable, their signing timelines, retained in accordance with the terms referenced in Sections 3.19 and 5.14.
(b) The history records what the platform generated and attempted. It is not evidence that any document was signed on paper, displayed, delivered, accepted, or filed, and it is not a substitute for the records the law requires you to keep. You are responsible for retaining your own executed copies of every document for the period the law requires — including the retention obligations attached to title documents, tax certificates, odometer disclosures, and Buyers Guides — and you must not rely on the platform as your only or permanent archive.
(c) You are responsible under Section 1 for controlling which Authorized Users may generate, sign, send, or download documents from the Print Center, and for the conduct of every person to whom you grant that access.
(a) We do not warrant that any generated document is accurate, complete, current, correctly formatted, legally sufficient, or acceptable to any authority, office, or recipient, because every value on it derives from data you supplied and every requirement it must meet belongs to an authority we do not control.
(b) We do not warrant that any template reflects the current official revision of any form, that any generator covers every document your transaction requires, or that the library is complete for any purpose. The absence of a form from the Print Center is not a representation that it is not required of you.
(c) We do not warrant that any generated document will print with correct alignment, scale, or margins on your equipment, and you are responsible for verifying printed output before using it.
(d) To the fullest extent permitted by law, Dealers Auto Center is not liable for any rejected filing, rejected title transfer, tax assessment, penalty, interest, fine, enforcement action, failed or defective disclosure, delayed registration, consumer claim, or other loss arising from the generation, content, signing, transmission, display, delivery, or filing of any Print Center document, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Parts page was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It helps you search for automotive parts by assembling a vehicle-specific search — from a vehicle you select in your Active or Sold inventory, or from a year, make, model, trim, and engine you enter manually — and presenting links that open that search on third-party websites in your browser.
(b) As released, the destinations are grouped by type — general marketplaces, dedicated parts retailers, used and salvage sources, manufacturer and original-equipment sites presented according to the vehicle's make, specialty and tire sources, and artificial-intelligence assistants — together with a searchable library of part names that assists your entry and grows with the terms you use.
(c) The Parts page is a search convenience. It is not a store, a catalog, a marketplace, a procurement system, or a parts department. Nothing is offered for sale on it, nothing can be ordered through it, and no transaction of any kind occurs within it. Dealers Auto Center does not sell, stock, source, broker, or supply any part, and is not a party to, and receives no part of, any purchase you make anywhere.
(a) Every destination the page links to is an independent third party — a retailer, marketplace, manufacturer, salvage network, or other operator with which Dealers Auto Center has no affiliation, partnership, or agency relationship, and which does not sponsor, endorse, or have any connection with the platform. The presence of a destination's name or link is a navigational convenience, not an endorsement, recommendation, or representation of any kind about that destination, and the absence of a destination is not a judgment against it.
(b) Selecting a link opens that destination's website, where everything that follows — search results, product listings, prices, availability, fitment claims, condition descriptions, warranties, ordering, payment, shipping, returns, and disputes — belongs to that destination and is governed by its terms, not these. Your use of each destination is a matter between you and it.
(c) We do not control what any destination displays or how it interprets the search we hand it. A destination may return irrelevant results, no results, wrong-vehicle results, or sponsored placements; it may change or discontinue its search format at any time, in which case a link may stop working or behave differently; and we may add, change, reorder, or remove destinations at any time.
(d) Certain destinations are artificial-intelligence assistants operated by third parties. What such a service generates in response to a search is produced by that service, may be inaccurate, and is not reviewed, verified, or endorsed by Dealers Auto Center. You must not rely on an AI-generated answer for part fitment, safety-related components, or any purchasing decision without independent verification.
(a) The search the page assembles is built from the vehicle data in your inventory records or the values you typed. It is descriptive text handed to a search engine — it is not a fitment determination. The page does not decode options, production dates, running changes, supersessions, or part-number interchange, and does not verify that any part any destination returns fits, suits, or is safe for any vehicle.
(b) You are solely responsible for verifying fitment, specification, condition, and suitability before purchasing or installing any part — including by part number, by the vehicle identification number, and with the seller or manufacturer where it matters — and for the consequences of installing any part, on a vehicle you sell or otherwise. This applies with particular force to safety-related components such as brakes, steering, suspension, restraint systems, and tires.
(c) Vehicle data drawn from your inventory reflects what you and your Authorized Users recorded, and a wrong trim or engine in your records produces a wrong search. The library's part-name suggestions, including entries saved from your own past searches, are typing conveniences, not part identifications.
(a) Any part you buy from any destination, you buy on your own account, at your own risk, on that seller's terms. Dealers Auto Center is not liable for any defect, misfit, misdescription, delay, non-delivery, counterfeit, warranty dispute, or loss of any kind arising from any purchase, from any destination, ever.
(b) Where you install a purchased part on a vehicle you then sell or service, your obligations to your customer — including any warranty, disclosure, or repair obligation, and any liability arising from the part or its installation — are entirely yours, and are unaffected by the fact that the part was found through this page.
(c) Where you record the cost of a part against a vehicle elsewhere in the platform, that record is governed by the bookkeeping provisions of these Terms, including Section 19.2, and is your entry, not our verification of any cost.
(a) We do not warrant that any link will work, that any destination will remain available or free to search, that any search will return relevant or accurate results, or that the library's suggestions are correct or complete.
(b) We do not warrant the accuracy, quality, authenticity, availability, price, fitment, or safety of any part listed anywhere, and no grouping, ordering, or labeling of destinations is a representation about any of them.
(c) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from your use of any destination, any purchase, any part, any installation, or any reliance on any search result or AI-generated answer, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Reports module was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. It presents summaries, tables, charts, and drill-down views computed from the records in your Dealer Workspace — as released, covering active inventory, sales by period and by make, purchases, profit and loss, titles received, inspections, outstanding balances, collected taxes and fees, added costs, and operating costs, together with landing-page indicators, and such further reports as we may add.
(b) Every figure in every report is computed from data you and your Authorized Users entered. No report draws on any bank, state, tax, title, or other external record, and no report is verified, reconciled, or audited by Dealers Auto Center. This Section applies to every report in the module, present and future.
(c) Reports are an internal management view — a way of looking at your own entries. Consistent with Sections 3.14, 17.2, and 19.2, no report is a financial statement, an accounting record prepared under any standard, a tax document, or a compliance record, and Dealers Auto Center is not your accountant, auditor, or advisor by reason of providing them.
(a) Report figures are produced by computational conventions we choose and may change — including which records are counted, how dates are selected where a record carries several, how profit is computed from price and cost, how values are grouped into periods and categories, and how missing values are treated. These conventions are display choices, not accounting methods, legal rules, or determinations of any kind, and two reasonable conventions can produce different figures from the same records.
(b) A profit figure in these reports is an on-screen estimate — a recorded price less recorded costs — and does not reflect anything you did not record, including commissions, floor-plan interest, overhead not entered under Section 19, taxes, or adjustments after the fact. It is not your margin, your taxable income, or your earnings, and must not be treated as any of them.
(c) Where a record lacks a value a report needs — a date, a cost, a status — the report either substitutes an available value under its conventions or presents the record as uncategorized. Sparse or incomplete records produce sparse or misleading reports, and the completeness of your records is your responsibility.
(d) Historical periods reflect only the records present in the platform for those periods. A period predating your use of the platform, or predating a data migration, may be empty or partial without being wrong.
(a) Certain reports present the status of your inventory against your own entries — as released, whether a title is recorded as received, and whether an inspection date is recorded and recent.
(b) These reports check your records, not the world. A vehicle shown with a title present is one whose record says so; a vehicle shown as uncategorized is one whose field is blank. The report does not consult any state title system, inspection database, or other authority, and a clean report is not evidence that any title exists, that any inspection was performed, or that any vehicle is compliant.
(c) The rules by which a status is bucketed — including the period after which a recorded inspection is treated as stale — are display conventions of ours, not statements of what the law requires. Inspection, emissions, title, and registration requirements are set by the State of Texas and its counties, change from time to time, and vary by vehicle and location. Determining what each vehicle requires, and when, is yours, and no bucket, badge, or alert in these reports is a determination of compliance or non-compliance.
(d) Where a report offers to email a follow-up list — such as vehicles missing a recorded title — the email is generated from your records at your direction and sent to an address associated with your dealership. It is an internal reminder between you and your own team, subject to the reminder limitations of Section 19.7: it is not monitored, not guaranteed to send or arrive, and its absence excuses nothing.
(a) The profit-and-loss report presents per-vehicle and aggregate figures — recorded price, recorded costs, recorded taxes and fees, and derived profit — together with the operating-cost deduction described in Section 19.9, whose provisions apply to it in full.
(b) It is not a profit and loss statement, an income statement, or a financial statement of any kind, is not prepared under generally accepted accounting principles or any other framework, and must not be furnished to any lender, investor, surety, floor-plan provider, franchisor, auditor, taxing authority, or court as though it were, nor represented as audited, reviewed, compiled, or certified, as further provided in Section 19.9(c) and (d).
(a) The collected taxes and fees report summarizes the tax and fee amounts recorded on your sales — including sales tax, inventory tax, and the fee lines you configured — as you entered them at the time of each deal.
(b) It is a summary of your entries, not a tax computation, a tax return, a remittance record, or a reconciliation against anything you actually owe or paid. Whether the right amounts were charged, collected, reported, and remitted is governed by law and by your own filings, is subject in all respects to Section 18.2, and is not established by anything this report displays.
(a) Reports may be exported in the formats offered from time to time and printed from the browser. An export or printout is a snapshot of derived figures as of the moment it was produced, carries forward whatever errors and gaps exist in your records, and is subject to the export provisions of Section 19.8 in full — including that an exported file is not a financial statement, that its security after export is entirely yours, and that export logging and notification are a security feature, not a review.
(b) A chart is a picture of the same derived figures, drawn by rendering software in your browser, and adds no accuracy to them. Where a chart and its underlying table appear to differ, neither is authoritative — your records are.
(a) Reports exist to help you look at your own business. Any decision you make in reliance on them — pricing, purchasing, staffing, borrowing, filing, or anything else — is yours alone, and Dealers Auto Center is not responsible for any decision made or not made on the basis of any figure, chart, alert, ranking, or trend a report displayed.
(b) Reports reveal the economics of your dealership and are visible to every Authorized User to whom you grant access. You are responsible under Section 1 for controlling that access, including access to export.
(a) We do not warrant that any report, figure, chart, bucket, indicator, or export is accurate, complete, current, or suitable for any accounting, tax, lending, audit, compliance, or decision-making purpose, because every one of them derives from your entries under conventions we may change.
(b) We do not warrant that any report will detect an error, omission, duplication, or inconsistency in your records, that any status report reflects any real-world condition, or that any report, alert, or follow-up email will be available, generated, sent, or received at any particular time.
(c) To the fullest extent permitted by law, Dealers Auto Center is not liable for any business decision, financing outcome, tax consequence, compliance failure, missed title or inspection, or other loss arising from the content, presentation, availability, or absence of any report, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) Various parts of the Dealer Workspace allow you to begin work — a sale, a quote, an inventory entry, a document, or another record — and save it in an unfinished state so that you can return to it. In these Terms, any such unfinished, saved item is a Draft, wherever in the platform it is created, and this Section governs Drafts throughout the platform, including any consolidated Drafts view made available on your dashboard from time to time.
(b) Draft-saving exists as a convenience so that work in progress is not lost the moment you step away. Which modules save Drafts, what they capture, where Drafts appear, and how they are resumed varies by module and by release, and we may add, change, or remove draft-saving behavior in any module at any time.
(a) A Draft is unfinished work and nothing more. Creating, saving, editing, resuming, or holding a Draft does not create a sale, a contract, a listing, a quote, an offer, an application, a filing, an obligation, or a record of any completed thing. A Draft sale is not a sale; a Draft document is not an executed document; a Draft entry is not published inventory. Whatever legal effect a record has, it acquires only when the module's completion steps are taken — signing, publishing, submitting, or finalizing as the relevant Section of these Terms provides — and a Draft has taken none of them.
(b) The converse is equally true: deleting or abandoning a Draft undoes nothing that was already completed, and discarding a Draft of a change does not restore, alter, or preserve anything outside the Draft itself.
(c) Where a Draft was created from another record — for example, a Draft sale generated from an approved purchase inquiry — the underlying record remains governed by its own Section, and the Draft's existence or deletion does not change that record's status.
(a) Drafts are transient by design and are not a storage, archive, or record-keeping facility. Depending on the module, a Draft may be held only in your own browser — where clearing browser data, switching devices, or switching browsers loses it — or on the platform, where it may be automatically deleted after a period we set, which may be short. We may change retention periods, and cleanup routines may remove Drafts without notice.
(b) You must not keep anything you cannot afford to lose only as a Draft. Work that matters should be completed, or its contents preserved by you outside the Draft. Dealers Auto Center does not warrant that any Draft will be saved, retained, recoverable, or resumable, and is not liable for the loss of any Draft or its contents — including loss from automatic cleanup, from a save that did not complete, from concurrent editing, from a browser or device change, or from a change or removal of a module's draft behavior.
(c) Where the same work is edited from more than one place or by more than one Authorized User, a later save may overwrite an earlier one, and no version history is promised.
(a) A Draft can contain whatever you typed into it — including customer names, contact details, vehicle information, and pricing. Information in a Draft is subject to the same handling obligations as the completed record would be, including Section 10.5 where it contains a consumer's nonpublic personal information, and its presence in a Draft does not reduce your responsibility for it.
(b) Drafts within your Dealer Workspace are accessible to the Authorized Users you permit under Section 1, and you are responsible for their conduct with respect to Drafts as with everything else, including editing, completing, or discarding work another user began.
(a) We do not warrant that any Drafts view will list every Draft in the platform, that a Draft shown is current, or that a Draft absent is gone — module draft mechanisms differ, and a consolidated view, where available, is a convenience over them, not an inventory of them.
(b) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from a lost, overwritten, expired, unrecoverable, or incomplete Draft, or from reliance on a Draft as a record of anything, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Recycle Bin was designed and built by Dealers Auto Center at the request of subscribing Dealers and is made available to you at your request as a subscribing Dealer. When you or your Authorized Users delete a record that the platform holds for recycling — as released, inventory listings — the record is not immediately destroyed. It is removed from its active view and placed in the Recycle Bin, from which you may restore it or permanently delete it.
(b) This two-step design exists because deletion is often a mistake or a temporary state — a deal that unwinds, a vehicle that comes back — and restoring a record returns it with the history attached to it, rather than forcing the work to be redone. Which record types are held for recycling may change from release to release, and the presence of the Recycle Bin for one record type is not a representation that deleting any other type of record is recoverable.
(a) Deleting a record to the Recycle Bin removes it from active views and, where the record was published or syndicated, begins its removal from those surfaces under the terms that govern them — including Sections 21.5 and 21.6, under which removal from a marketplace is not immediate, and Section 20.10, under which a listing you posted yourself must be taken down by you. Deleting a record in the platform does not, by itself, remove any advertisement already live anywhere.
(b) Deleting a record does not undo anything the record was part of. Deleting a listing does not rescind a sale, cancel a lead, void a document, or alter any completed transaction, and the record's role in other modules' history remains as their Sections provide.
(c) A deleted record remains attributable to the Authorized User activity that created, edited, and deleted it, and deletion is an action of your dealership under Section 1 like any other.
(a) Restoring a record returns it to its active view with its recorded history — as released, for a listing, its pricing, photographs, costs, and edit history as they stood at deletion.
(b) A restored record is restored as it was, not as the world now is. Its price, description, and details reflect the moment it was deleted, and you are responsible for reviewing and updating a restored record before republishing or relying on it — a restored listing republished stale is your advertisement like any other, under Section 22.4.
(c) Where you begin adding a record that matches one in the Recycle Bin — as released, a vehicle whose identification number matches a binned listing — the platform may offer you the choice to restore the old record or create a fresh one. That prompt is a convenience, not a duplicate-detection guarantee; it depends on matching values you entered, and choosing either path is your decision with the consequences of that path.
(a) As released, the Recycle Bin does not automatically purge. A record you delete remains in the bin, and continues to exist on the platform, until you permanently delete it or your subscription ends — and its contents, including any consumer information within it, remain subject to your handling obligations under these Terms, including Section 10.5, for as long as they remain. We may introduce, change, or apply automatic purge periods in the future, and where we do, records older than the period may be permanently removed without further notice.
(b) Permanent deletion is permanent. A record you permanently delete is removed from the platform and cannot be recovered by you or by us — no support request, no backup restoration, and no other mechanism is promised or available to bring it back. The action is deliberately final, and you are responsible for being certain before taking it, and for controlling under Section 1 which Authorized Users may take it.
(c) Neither deleting a record nor permanently deleting it alters any retention obligation the law places on you. Where a record, or anything in it, is something you are required to keep — under the Texas Transportation Code, tax law, the FTC Safeguards Rule's disposal provisions, or any other authority — you are responsible for retaining your own copy before deleting, and for disposing of consumer information only as the law permits. The Recycle Bin is a convenience of the platform, not a records-management or lawful-disposal system.
(d) On termination of your subscription, records in the Recycle Bin are handled under the data and retention terms referenced in Sections 3.19 and 5.14, and their presence in the bin at termination is not a commitment to retain them beyond what those terms provide.
(a) We do not warrant that every deletion is recoverable, that any record will remain in the Recycle Bin for any particular period, that a restore will succeed or return every associated detail, or that the duplicate prompt will recognize any particular match.
(b) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from a deletion, a permanent deletion, a failed or partial restore, a record restored stale, or the presence or absence of any record in the Recycle Bin, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Support Center was designed and built by Dealers Auto Center and is made available to you as a subscribing Dealer. It is the place where you ask us for help: you submit a request describing what you need, the request becomes a numbered ticket, and the conversation on that ticket continues in the Support Center and by email until it is resolved or closed.
(b) As released, the Support Center presents a request form, your list of open and past tickets with their status, and the conversation thread on each ticket. Requests may also reach the same ticket system from other entry points we provide from time to time — links within other modules, requests for optional services and add-ons, and email — and however a request arrives, it is governed by this Section.
(c) The Support Center is a channel for requesting help with the platform. It is not a guarantee of help, a service-level commitment, a professional-services engagement, or an advice service, and nothing in this Section or in any ticket enlarges what your subscription includes.
(a) We do not commit to any response time, resolution time, resolution at all, or order of handling for any ticket. Tickets are worked as our resources allow, in the order and manner we judge best, and a priority you select when submitting expresses your view of urgency — it does not obligate us to any particular speed and does not reorder our queue.
(b) A ticket's status is a workflow label, not a promise. An open ticket is not a commitment that work is underway, and a closed ticket is not a warranty that the underlying issue cannot recur. We may close a ticket that is resolved, duplicative, inactive, abusive, or outside the scope of support, and you may open a new one.
(c) Where we publish or offer a support plan, service level, or response target separately in writing, that document governs its own terms; absent such a document, no service level exists.
(a) Never use the Support Center, or any support email, for an emergency. It is not monitored continuously, and consistent with Section 12, no part of the platform provides emergency calling or emergency response. A situation involving danger to any person or property belongs with emergency services, not with us.
(b) Submitting a ticket is not legal notice. A ticket does not constitute notice under these Terms, under any statute, or for any dispute, claim, billing protest, or termination, unless the provision requiring notice expressly says a ticket suffices. Where these Terms require notice, give it in the manner the notice provision specifies.
(c) Submitting a ticket does not pause anything. Filing deadlines, payment obligations, feed schedules, signing expirations, and every other obligation of yours — to us, to your buyers, or to any authority — continue to run while a ticket is open, and an unresolved ticket excuses none of them.
(a) Support exists to help you use the platform — answering how-to questions, investigating suspected malfunctions, and assisting with configuration. In doing so, our staff may view the records, settings, and tickets of your Dealer Workspace to the extent needed to help you, and by submitting a ticket you authorize that access for that purpose.
(b) Support does not provide legal, tax, accounting, compliance, lending, or transactional advice, and nothing said in a ticket — including an explanation of how a feature works, a description of a form, or a suggestion — is such advice or may be relied on as such, consistent with Sections 18.2, 19.2, and 24.2. A support answer about what a field does is not an answer about what the law requires of you.
(c) Statements made in support conversations do not amend these Terms. No support response — however phrased — creates a warranty, a service level, a feature commitment, a refund right, or any other obligation, and these Terms may be varied only as their amendment provision allows.
(d) Where you ask support to make a change within your workspace on your behalf — a setting, a correction, a configuration — the request is your instruction, the change is attributed to your dealership, and you are responsible for reviewing the result, as if an Authorized User had made it. We may decline any such request or require that you make the change yourself.
(a) Ticket conversations are carried in the Support Center and relayed by email through addresses we operate for that purpose. Email delivery is subject to the same third-party limitations as everywhere else in these Terms — a reply may be delayed, filtered, or lost, and a reply that does not reach the ticket was not received by us. Where a conversation appears to have stalled, check the ticket in the Support Center rather than relying on your inbox.
(b) Do not send sensitive information through a ticket unless we ask for it and it is necessary — no passwords, full payment-card numbers, or full government identification numbers. We will never ask for your password. Information you include in a ticket is handled under our privacy policy, and information about your consumers that you include is information you have chosen to disclose to us under your own obligations, including Section 10.5.
(c) Tickets and their conversations are records of your dealership's interactions with us, visible to the Authorized Users you permit, retained under the terms referenced in Sections 3.19 and 5.14, and usable by us to investigate issues, improve the platform, and maintain the security of the service.
(a) Support staff are people. We may decline to engage with, and may close, tickets that are abusive, threatening, harassing, or repeatedly duplicative, and persistent abuse of the support channel is a violation of these Terms that may be treated under their suspension provisions.
(a) We do not warrant that any ticket will be answered, answered within any time, or resolved; that any answer is complete or correct for your circumstances; or that the Support Center, its email relay, or its notifications will be available or function at any particular time.
(b) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from the timing, content, absence, or handling of any support response, from reliance on anything said in a support conversation, or from a change made at your request under Section 29.4(d), and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) The Connect to Stripe tile was designed and built by Dealers Auto Center and is made available to you at your request as a subscribing Dealer. It begins the process of connecting a payment account for your dealership with Stripe, a third-party payment processor, so that — where your dealership has been approved for payment collection under Section 4.9 — payments collected through the platform's payment features can be processed to your account.
(b) Connecting is a prerequisite, not a permission. Every payment-collection feature of the platform — including Collect Payment and any other function that charges a buyer — is governed by Section 4.9 in full, including its requirement that Dealers Auto Center approve your dealership for payment collection, the revocability of that approval, and your reimbursement and offset obligations for chargebacks, reversals, disputes, and associated fees. A connected Stripe account does not entitle you to collect payments; approval under Section 4.9 does, and nothing in this Section varies that Section in any way.
(a) When you connect, you are taken through Stripe's own onboarding, where you provide your business, identity, and banking information directly to Stripe, and you enter an agreement with Stripe — including the Stripe Connected Account Agreement and Stripe's services agreement as Stripe presents them. Dealers Auto Center is not a party to that agreement, is not a bank, a money transmitter, or a payment processor, and does not receive or store the banking or identity information you give Stripe.
(b) Stripe decides whether to accept you, and Stripe can act on your account at any time — requiring further information, holding or delaying funds, imposing reserves, restricting features, or closing the account — under its own agreements, its risk policies, and applicable law, including know-your-customer and sanctions requirements. Dealers Auto Center does not control any of those decisions, cannot reverse them, and is not liable for any of them.
(c) Funds from payments processed to your connected account flow under Stripe's rules, on Stripe's timelines, subject to Stripe's fees, holds, and reserves — in addition to your obligations to us under Section 4.9. Payout timing is Stripe's, not ours, and we do not warrant when, or whether, any payout reaches you.
(d) You are responsible for the truth and accuracy of everything you submit to Stripe, for maintaining your Stripe account in good standing, for responding to Stripe's information requests, and for your own compliance with Stripe's rules and with the card networks' rules as they apply to your business.
(a) The platform records whether a connected account exists for your dealership and reflects that status in the interface. Status shown in the platform is our record of the connection, not Stripe's live state — an account Stripe has restricted, paused, or closed may still show as connected here, and consistent with Section 23.2, where the true state of your account matters, verify it in your Stripe dashboard directly.
(b) Disconnecting, or the closure of your Stripe account, does not erase anything that already happened. Completed payments, pending disputes, chargebacks, and your reimbursement and offset obligations under Section 4.9 survive disconnection, as do Stripe's own rights under its agreement with you.
(c) We may change the payment processor we integrate with, the connection flow, or the availability of this tile at any time. Labels, descriptions, and availability notices on the tile are informational and may lag the feature's actual state; the governing terms are these, not the tile's copy.
(a) We do not warrant that Stripe will accept your application, that onboarding will complete, that your account will remain in good standing, that any payment will process, or that any payout will arrive at any particular time — every one of those outcomes belongs to Stripe and to the facts of your business.
(b) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from Stripe's acceptance, rejection, restriction, hold, reserve, payout timing, fee, or closure decisions, or from the state of your connection as displayed in the platform, and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms — together with Section 4.9 in its entirety — apply in full to this Section.
(a) Settings was designed and built by Dealers Auto Center and is made available to you as a subscribing Dealer. It is where your dealership configures the platform — your dealership information and branding, your team of Authorized Users and their roles and permissions, your taxes-and-fees profiles, your security preferences, your notification preferences, and the other configuration surfaces offered from time to time.
(b) Configuration is consequence. Values you set here do not stay here: your dealership information flows onto documents, emails, and your storefront; your fee profiles flow onto quotes, bills of sale, and the amounts your buyers are charged; your permission grants decide what each of your people can see and do. Every value in Settings is entered by you or your Authorized Users, propagates as configured, and is your responsibility wherever it lands. This Section applies to every configuration surface within Settings, present and future, except where a setting is expressly governed by another Section.
(a) Your dealership information — legal name, assumed or "doing business as" name, address, contact details, license and permit identifiers, logo, and related profile values — is carried onto documents you generate, emails sent in your name, listings you syndicate, and your storefront. You are responsible for its accuracy and currency everywhere it appears, and for updating it when it changes.
(b) Where the platform offers you a choice of which name is displayed — including displaying an assumed name in place of your legal name — that choice is yours, and its consequences are yours. In particular, a name carried onto a government form, filing, or title document is checked by the receiving authority against its own records, and a name that does not match your license or registration may cause the document to be rejected, with every consequence of rejection falling on you. You are responsible for ensuring that any assumed name you display is properly registered wherever registration is required — including with the county, the Secretary of State, and the Texas Department of Motor Vehicles as applicable — before configuring it for display, and Dealers Auto Center does not verify any name against any registry.
(c) You represent that you hold all rights in every name, logo, and mark you configure, and that displaying them infringes no one's rights. We may decline to display, or cease displaying, a name or mark that is the subject of a complaint.
(a) Settings is where you create and manage your Authorized Users: inviting team members, assigning each a role, adjusting individual permissions where the platform allows overrides, deactivating users, and reviewing sign-in activity. Each Authorized User signs in with their own identity, and the platform attributes their activity accordingly.
(b) Roles and permissions are access controls you operate, and their configuration is entirely your responsibility. The roles offered, the default permissions of each, and the fields a role can or cannot see — including cost and profit data withheld from certain roles — are conveniences we designed, not a security guarantee, an employment-law framework, or a substitute for your own supervision of your staff. A permission granted too broadly is your grant; a departed employee left active is your omission, as Section 1 provides.
(c) Inviting a person makes them your Authorized User, with everything that means under Section 1 — their actions bind your dealership, their access to buyer information engages your obligations under Section 10.5, and their conduct is yours to answer for. You are responsible for inviting only people you employ or engage and trust with the access their role carries, for the accuracy of the contact details you invite them at (an invitation sent to a wrong address offers your workspace to whoever receives it), and for deactivating each user promptly when they leave or their duties change.
(d) Where the platform records sign-in history, including approximate location derived from network addresses, those records are best-effort security telemetry — locations are estimates, may be wrong or absent, and are provided to help you notice anomalies, not warranted as accurate or complete. Reviewing them is your responsibility; we do not monitor your users' sign-ins for you.
(e) Where you configure team-visibility options — such as whether sales staff can view one another's deals — the choice and its workplace consequences are yours.
(a) Where you configure commission types and rates for your users, record changes to them, and generate or confirm commission statements, every such value and record is your dealership's own compensation arrangement, entered by you.
(b) The platform's commission features are calculation and record-keeping conveniences. They do not pay anyone, do not determine what any employee is legally owed, and do not constitute payroll, wage statements, or compliance with any wage-and-hour, payday, or employment law — including the Texas Payday Law. What you owe your people is governed by your agreements with them and by law, not by any figure this platform computes, and a confirmed commission statement is a record of your entry, not a determination of the underlying obligation. You are responsible for your own payroll, withholding, and employment-law compliance, with your own professional advisors.
(a) Settings is where you configure the tax rates and fee schedules the platform applies when pricing a deal — as released, profiles per sale type, a set of standard fee lines whose labels you may rename, and additional custom fee lines you may define, in the amounts you choose. These values flow into the Sell module, quotes, and buyer-facing documents under Sections 4 and 6.
(b) Every rate, fee, label, and amount in your profiles is your representation to your buyer, and its lawfulness is your responsibility. Whether a fee may be charged at all, in what amount, under what name, with what disclosure, and to whom is governed by Texas law and the rules of the Texas Department of Motor Vehicles and the Office of Consumer Credit Commissioner as applicable — and the presence of a fee field, a default value, a renameable label, or a custom slot is not a representation that any charge is lawful, customary, or appropriate. Renaming a fee does not change what it lawfully is.
(c) Default or seeded values are starting points only — conveniences reflecting common configurations, not advice, and not warranted as current or correct for your dealership. Tax rates change; you are responsible for verifying every rate and amount against current law and your own circumstances, and for updating your profiles when the law changes. Anything touching tax is further subject to Section 18.2, and the Inventory Tax factor is configured separately under Section 18.4.
(d) A profile misconfigured is a deal mispriced. A wrong rate or fee entered here is applied to every deal that uses it until corrected, and appears on the documents your buyers sign. You are responsible for reviewing profile changes, for the deals priced while an error stood, and for any refund, correction, or disclosure a mispricing requires. Changing a profile is prospective only — it does not recalculate, correct, or reprice any deal already made.
(a) The platform offers sign-in and session protections — as released, one-time passcode verification, a personal identification number for each user, device-trust behavior, and, where available, a configurable idle lock. Settings is where you and your users manage them.
(b) These protections reduce risk; they do not eliminate it, and they do not shift it. Your users are responsible for keeping their PINs and passcodes secret, for not sharing sign-in identities, and for the devices they choose to trust — a trusted device in the wrong hands is an open door you opened. Configurable protections set to longer intervals, or not enabled, are your risk decisions. Consistent with Section 1, activity conducted through a signed-in session is attributed to your dealership regardless of who was physically at the keyboard.
(c) We may add, strengthen, or require security measures at any time, including requiring re-verification, and no security feature — present, absent, or configured — is a warranty against unauthorized access.
(a) Settings controls which notifications your dealership receives and where — including the activity, security, and operational notices described throughout these Terms.
(b) Notification preferences you disable are notices you chose not to receive. Where these Terms describe a notification as a security feature for your benefit — export notices, activity alerts, sign-in alerts — disabling it does not suspend the underlying activity and leaves you responsible for what you would otherwise have seen. All notifications remain subject to the delivery limitations stated throughout these Terms: none is guaranteed to send or arrive, and the absence of a notification is not the absence of the event.
(a) You are responsible under Section 1 for controlling which Authorized Users may access each Settings surface — and particular care belongs to the surfaces that govern money and access: users and permissions, taxes and fees, commissions, payments, and security. A setting changed by any user you permitted is your dealership's change.
(b) A settings change is prospective. It does not rewrite documents already generated, deals already priced, emails already sent, filings already made, or listings already transmitted — each of those stands as it was created, under the Section that governs it.
(c) Payment-account connection and payment collection are governed by Sections 30 and 4.9; subscription and billing matters are governed by the billing provisions of these Terms; and nothing configurable in Settings varies either.
(a) We do not warrant that any configuration is correct, lawful, complete, or appropriate for your dealership; that any default reflects current law; that any permission scheme matches your operational or legal needs; or that any setting will propagate to every surface instantly or without error.
(b) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from a configuration you or your Authorized Users made or failed to make — including a mispriced deal, a rejected filing, an unlawful fee, an over-granted permission, an un-deactivated user, a disabled notification, or a security preference — and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) Dealers Auto Center may suspend or restrict your dealership's access to the Platform, to any module, or to any feature, in whole or in part, where we determine in good faith that you or any of your Authorized Users have violated these Terms, our policies, or applicable law. Suspension is a protective measure available to us in addition to, not in place of, every other right and remedy we hold under these Terms and at law.
(b) We may suspend immediately, without prior notice, where we determine that the violation involves: fraud, misrepresentation, or deceptive conduct toward us, toward consumers, or toward other Dealers; unlawful activity of any kind conducted through the Platform; a threat to the security, integrity, or operation of the Platform or to the data of any Dealer or consumer; unauthorized access, or use of credentials contrary to Section 1.4; abuse of communication features contrary to consent, opt-out, or anti-spam requirements; conduct that exposes Dealers Auto Center to liability, regulatory action, or reputational harm; or non-payment of amounts due. Where the violation is of a kind reasonably capable of cure and does not fall within the preceding sentence, we may instead notify you of the violation and afford you a period to cure it before suspension takes effect, but we are not obligated to offer a cure period for any violation.
(c) During a suspension, your subscription fees continue to accrue, no fees are refunded, and your obligations under these Terms — including payment, indemnification, and your obligations to your own buyers and to every authority — continue in full. Suspension of your access does not suspend your business obligations, and anything left undone during a suspension caused by your violation is yours to answer for.
(d) We will restore access where we determine the violation is cured or did not occur. Repeated violations, a violation not cured within any period we set, or a violation of the kind described in Section 32.1(b) may result in termination of your subscription and enrollment, and we may decline re-enrollment of a dealership, principal, or Authorized User previously terminated for cause.
(a) Suspension does not delete your workspace. On termination, your records are handled under the data and retention terms referenced in Sections 3.19 and 5.14, and you remain responsible for exporting and retaining the records the law requires you to keep, as these Terms provide throughout. A suspension or termination caused by your violation does not extend any deadline of yours or obligate us to provide access beyond what those terms provide.
(b) Provisions of these Terms that by their nature survive — including payment obligations, indemnification, disclaimers, limitations of liability, intellectual-property provisions, and this Section — survive suspension and termination.
(a) To the fullest extent permitted by law, Dealers Auto Center is not liable for any loss arising from a suspension, restriction, or termination imposed under this Section in good faith — including lost sales, lost leads, unavailable listings, undelivered communications, or any consequence of your inability to access the Platform during the suspension — and the disclaimers, limitations of liability, and indemnification provisions stated elsewhere in these Terms apply in full to this Section.
(a) You accept these Terms by enrolling in the Platform, by signing in, or by accessing or using any part of the Platform or the Dealers Auto Center website. By accessing or browsing the website, you agree to these Terms to the extent they apply to your use; by enrolling or signing in as a Dealer or Authorized User, you agree to these Terms in full. If you do not agree to these Terms, do not access or use the website or the Platform.
(b) Acceptance recorded at enrollment or sign-in — including any checkbox, click, or electronic acknowledgment — is an electronic signature and agreement under applicable law, attributable to your dealership under Section 1.
(a) The public website exists to describe the Platform and to permit enrollment. Visitors may view it for those purposes only. No visitor may scrape, harvest, copy, index for republication, reverse engineer, probe, or interfere with the website or the Platform, or use any content from either for any competing product or for training any automated system, and the intellectual-property provisions of Section 2.2 apply to the website in full.
(a) Dealers Auto Center may revise these Terms at any time. Revisions are effective when the revised Terms are posted at the Platform's terms page, as identified by the "Last Updated" date, except that a revision materially reducing your rights or enlarging your obligations takes effect for existing subscribers upon notice given under Section 1.5 or on the effective date the notice states.
(b) Your continued access to or use of the Platform after the effective date of a revision constitutes your acceptance of the revised Terms. If you do not agree to a revision, your remedy is to stop using the Platform and terminate your subscription before the revision's effective date; the Terms in effect at each use govern that use.
(c) The current Terms are always available at the Platform's terms page, and you are responsible for reviewing them from time to time. No revision applies retroactively to a dispute that arose before its effective date, and no statement outside these Terms — including support conversations under Section 29.4(c) — varies them.
(a) Access to the Platform is provided on a subscription basis to enrolled Dealers. Your subscription begins upon enrollment, continues month to month, and renews automatically each month until cancelled. The subscription fee, the features included with it, and the prices of optional add-ons are those stated to you at enrollment or in the Platform at the time you subscribe to them — as of the Effective Date of these Terms, the base subscription is $79 per month.
(b) Optional paid add-ons — including the Phone & CRM module under Section 12 and the AI Agent module under Section 14 — are billed as additional items on your subscription invoice, at the prices and with the fair-use allowances stated when you subscribe to them, and usage beyond included allowances may be billed as metered usage as those Sections provide.
(a) New dealerships receive a 60-day free trial of the Platform. A valid payment card is required to activate the trial; no subscription charge is made during the trial, and the first subscription charge occurs on day 61 unless you cancel before then. We may modify or withdraw the trial offer for future enrollments at any time, and a trial is available once per dealership unless we state otherwise.
(b) Use of the Platform during a trial is use under these Terms in full — the trial waives the fee, not the agreement.
(a) Fees are charged in U.S. dollars to the payment method on file for your dealership, in advance for each monthly period, together with any applicable taxes and any metered or add-on amounts accrued. You authorize us and our payment processor to charge that payment method for all amounts due, and you are responsible for keeping it current. A failed charge may be retried, and continued failure to pay is a violation subject to Section 32.
(b) Except where the law requires otherwise, fees are non-refundable, and no refund or credit is provided for partial months, unused features, or periods of suspension under Section 32.
(a) We may change subscription and add-on pricing prospectively. A price change applicable to your existing subscription takes effect no earlier than your next renewal after notice given under Section 1.5, and your continued subscription after the effective date constitutes acceptance of the new price, consistent with Section 33.3.
(a) You may cancel your subscription at any time through the Platform or by written request to us. Cancellation takes effect at the end of the monthly period already paid for (or, during a trial, immediately upon cancellation), access continues until that time, and no further charges are made after cancellation takes effect. Cancellation does not refund amounts already charged, and amounts accrued before cancellation remain payable.
(b) On expiry of a cancelled subscription, your workspace and records are handled under the data and retention terms referenced in Sections 3.19 and 5.14, and you are responsible for exporting the records you need before your access ends, as these Terms provide throughout.
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